Site Admin & Project Onboarding Coordinator

Infrastructure People; Sydney; On-site; AUD 60,000 - 85,000; Full time

Job summary

East to West is seeking a Project Coordinator/Project Administrator to support day-to-day project delivery and workforce mobilisation. This role focuses on onboarding/offboarding, site inductions, and ensuring project compliance across our Mascot office.

You’ll work closely with project teams and operations to keep mobilisation on track, maintain accurate records, and provide solid site/admin support in a fast-paced infrastructure environment.

Qualifications

• Experience in project coordination or site administration in infrastructure.
• Experience with onboarding/offboarding and site inductions.
• Strong systems mindset and ability to manage multiple platforms.

Responsibilities

• Coordinate onboarding and offboarding for project employees and contractors (documentation, checks, records, system updates).
• Manage and schedule employee site inductions (tracking required training).
• Maintain accurate employee and project records: licences, tickets, certifications, and compliance documentation.
• Liaise with internal stakeholders (project managers, supervisors, HR/payroll) and external site/client contacts.
• Support mobilisation activities including rosters, site access requests, and general project coordination.
• Assist with reporting and compliance tracking using relevant platforms (including safety/induction systems).
• Provide general project administration support: meeting notes, document control, registers, and correspondence.

Skills

Project Coordination

Site Administration

Onboarding

Inductions

Documentation

Stakeholder Liaison

Safety platforms

Tools

3D Safety

Job description

East to West is seeking a Project Coordinator/Project Administrator to support day-to-day project delivery and workforce mobilisation. This role focuses on onboarding/offboarding, site inductions, and ensuring project compliance across our Mascot office.

You’ll work closely with project teams and operations to keep mobilisation on track, maintain accurate records, and provide solid site/admin support in a fast-paced infrastructure environment.