Coordinator | Permanent role | Mascot, NSW

Infrastructure People; Sydney; On-site; AUD 60,000 - 85,000; Full time

Job summary

East to West is seeking a Project Coordinator/Project Administrator to support day-to-day project delivery and workforce mobilisation. This role focuses on onboarding/offboarding, site inductions, and ensuring project compliance across our Mascot office.

You’ll work closely with project teams and operations to keep mobilisation on track, maintain accurate records, and provide solid site/admin support in a fast-paced infrastructure environment.

Qualifications

• Experience in project coordination or site administration in infrastructure.
• Experience with onboarding/offboarding and site inductions.
• Strong systems mindset and ability to manage multiple platforms.

Responsibilities

• Coordinate onboarding and offboarding for project employees and contractors (documentation, checks, records, system updates).
• Manage and schedule employee site inductions (tracking required training).
• Maintain accurate employee and project records: licences, tickets, certifications, and compliance documentation.
• Liaise with internal stakeholders (project managers, supervisors, HR/payroll) and external site/client contacts.
• Support mobilisation activities including rosters, site access requests, and general project coordination.
• Assist with reporting and compliance tracking using relevant platforms (including safety/induction systems).
• Provide general project administration support: meeting notes, document control, registers, and correspondence.

Skills

Project Coordination

Site Administration

Onboarding

Inductions

Documentation

Stakeholder Liaison

Safety platforms

Tools

3D Safety

Job description

Location: Mascot, NSW (full-time, office-based) Company: East to West Role type: Permanent / Full-time

About the role

We are seeking aProject Coordinator / Project Administratorto support day-to-day project delivery and workforce mobilisation. This role is ideal for someone who thrives on organisation, systems, and keeping people and paperwork moving—particularly acrossonboarding/offboarding,site inductions, and project compliance requirements.

You’ll be basedfull-time in our Mascot office, working closely with project teams and operations to ensure smooth mobilisation and strong site/admin support.

Key responsibilities

• Coordinateonboarding and offboardingfor project employees and contractors (documentation, checks, records, system updates).
• Manage and scheduleemployee site inductions(including ensuring completion and tracking of required training).
• Maintain accurate employee and project records: licences, tickets, certifications, and compliance documentation.
• Liaise with internal stakeholders (project managers, supervisors, HR/payroll as applicable) and external site/client contacts.
• Support mobilisation activities including rosters, site access requests, and general project coordination.
• Assist with reporting and compliance tracking using relevant platforms (including safety / induction systems).
• Provide general project administration support: meeting notes, document control, registers, and correspondence.

What we’re looking for

• Previous experience in aProject Coordinator / Project Admin / Site Admintype role (construction, civil, infrastructure, plant hire, or similar).
• Plant hire industry experienceand/orTier 1 contractor/project experience(preferred).
• Strong capability with systems and admin processes—comfortable working across multiple platforms.
• Experience or familiarity with safety/induction platforms such as3D Safety(or similar systems) is highly regarded.
• Strong attention to detail, follow-through, and ability to juggle competing priorities.
• Confident communicator with a proactive, team-first approach.

Why join East to West

• Stable, full-time role based inMascot
• Hands-on involvement in mobilisation, compliance, and project support
• Supportive team environment with opportunity to grow your coordination capability