Service Admin & Operations Coordinator – Sydney

Toyota Material Handling; Sydney; On-site; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Paid Parental Leave Program

Family Day Events

Family Christmas Parties

WHEREFIT health & wellbeing program

Employee Assistance Program

Onsite monthly support at metro sites

Job summary

Toyota Material Handling Australia (TMHA) is seeking a Service Administrator for our Sydney Moorebank office. The role supports the Branch Manager with daily administrative and operational tasks in a busy service environment.

Based at Moorebank, NSW, five days per week, the successful candidate will manage service orders, invoicing and inquiries while ensuring IMS compliance and reporting requirements are met.

Qualifications

• Certificate III in Business Administration is desirable.
• Minimum 3 years’ experience in an administrative role.
• Proficiency with MS Office and ERP systems (Movex/M3, SAP or similar).
• Experience in industrial service sector is advantageous.

Responsibilities

• Process service orders and customer invoices from Field Service activities.
• Respond to and resolve service enquiries, internal and external.
• Complete monthly fixed-price service invoicing.
• Process supplier invoices for payment approval.
• Ensure branch operations reporting is completed timely.
• Maintain PM service contract maintenance records and IMS compliance.
• Assist Branch Manager and other service duties as required.

Skills

Customer service

Communication skills

Interpersonal skills

Fast-paced environment experience

Administrative support

Education

Certificate III in Business Administration

Tools

Excel

PowerPoint

Word

Movex (M3) ERP

SAP or similar

Job description

Toyota Material Handling Australia (TMHA) is seeking a Service Administrator for our Sydney Moorebank office. The role supports the Branch Manager with daily administrative and operational tasks in a busy service environment.

Based at Moorebank, NSW, five days per week, the successful candidate will manage service orders, invoicing and inquiries while ensuring IMS compliance and reporting requirements are met.