Senior Rental Administrator

Emeco International; Mackay Regional; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Attractive salary package

Health insurance and lifestyle perks

Novated leases

Discounts

Job summary

Emeco International in Mackay is seeking a Senior Rental Administrator to oversee rental claims, billing and contractual recoveries while supporting the Administration team. This role offers a clear path to ownership of a key commercial function and a chance to influence ongoing process improvements.

The ideal candidate has 2–3 years in rental administration, advanced Excel skills and experience with ERP/finance systems.

Qualifications

• 2–3 years' experience in rental administration, claims, billing or contract administration.
• Experience coordinating a team and supporting performance.
• Advanced Microsoft Excel skills, including reporting and reconciliations.
• Strong analytical, problem-solving and attention to detail.
• Experience with ERP or finance systems such as SAP, Pronto or Microsoft Dynamics 365.
• Strong communication, organisation and stakeholder management skills.
• Ability to work autonomously and collaboratively.

Responsibilities

• Support and guide the Rental Coordinator team, allocating workload.
• Oversee rental claims, invoices, credits and reconciliations.
• Ensure billing accuracy per contracts and commercial terms.
• Manage rental back charges and contractual recoveries.
• Monitor outstanding claims, approvals and disputes.
• Review claims, investigate discrepancies and resolve billing issues.
• Maintain contract records and supporting documentation.
• Improve reporting tools, processes and billing procedures.

Skills

Rental administration

Advanced Excel

ERP systems (SAP, Pronto, MD365)

Analytical skills

Stakeholder management

Team coordination

Attention to detail

Communication skills

Tools

SAP

Pronto

Microsoft Dynamics 365

Job description

Emeco is looking for an organised and detail-oriented Senior Rental Administrator to oversee rental claims, billing and contractual recoveries while providing support and guidance to our Administration team.

This is a great opportunity for someone with strong analytical skills, advanced Excel experience and a background in rental or contract administration who enjoys taking ownership, improving processes and supporting commercial operations.

Why Join Emeco?

• Permanent Role, Monday to Friday in Mackay Office
• Attractive Salary package
• Retail, Health Insurance and Lifestyle Discounts + Novated Leases
• Join a leading mining equipment solutions provider.
• Take ownership of a key commercial function within the business.
• Work with a supportive team and contribute to ongoing process improvements.

What You'll Be Doing

• Supporting and guiding the Rental Coordinator team, including workload allocation and training.
• Overseeing rental claims, invoices, credits and reconciliations.
• Ensuring billing accuracy in line with contracts and commercial terms.
• Managing rental back charges and contractual recoveries.
• Monitoring outstanding claims, approvals and disputes, escalating issues as required.
• Reviewing claims, investigating discrepancies and resolving billing issues.
• Maintaining accurate contract records and supporting documentation.
• Improving reporting tools, processes and billing procedures.

What You'll Bring

• 2-3 years' experience in rental administration, claims, billing or contract administration.
• Experience coordinating a team and supporting performance.
• Advanced Microsoft Excel skills, including reporting and reconciliations.
• Strong analytical, problem-solving and attention to detail skills.
• Experience with ERP or finance systems such as SAP, Pronto or Microsoft Dynamics 365.
• Strong communication, organisation and stakeholder management skills.
• Ability to work autonomously and collaboratively.

Ready to take the next step in your career?

If you're a proactive and commercially minded administrator who enjoys working with numbers, improving processes and keeping things running smoothly, we'd love to hear from you.

For any questions ************@emecogroup.com