Senior Program Support Coordinator

Cubic Defence; Townsville City; On-site; AUD 110,000 - 160,000; Full time

Job summary

Cubic Defence in Australia seeks an experienced Senior Program Support Coordinator to provide high-level administrative, governance, operational and financial support across a portfolio of Defence programs.

Working with Program Managers, Defence representatives, subcontractors and internal teams, you will help ensure contractual obligations and reporting requirements are delivered accurately and on schedule.

Qualifications

• Four to six years' relevant experience in program coordination, project support, contract administration or a related role.
• Defence or government contracting experience is desirable.
• Strong understanding of Defence compliance, governance and documentation standards is desirable.
• Demonstrated capability in managing complex administrative and support activities.

Responsibilities

• Provide senior program support across multiple Defence projects in accordance with contractual requirements, company policies, governance frameworks and applicable Defence standards.
• Manage Contract Data Requirements List (CDRL) deliverables, including schedules, progress tracking, stakeholder inputs, quality checks and timely contractual submission.
• Coordinate the preparation, review, formatting, quality assurance and finalisation of program reports and other submission-ready documentation.
• Establish and administer program document management systems, maintaining configuration control, version control, accurate records and audit readiness.
• Prepare governance documentation, program management review materials, status reports, briefs, agendas, meeting minutes and action registers, and follow up assigned actions.
• Support contract performance monitoring and financial administration activities.
• Build effective working relationships with Defence representatives, subcontractors, internal functional teams and senior stakeholders to resolve governance and administrative matters.
• Contribute specialist support across programs and business areas in a matrixed environment.
• Identify and implement improvements to program processes, reporting quality, governance effectiveness and administrative efficiency.
• Act as delegate for the Deputy Program Manager (Governance) when required.

Skills

Communication skills

Stakeholder engagement

Organisational skills

Tools

SAP

Job description

We are seeking an experienced Senior Program Support Coordinator to provide high-level administrative, governance, operational and financial support across a portfolio of Defence programs. Working closely with Program Managers, Defence representatives, subcontractors and internal teams, you will help ensure contractual obligations, reporting requirements and program outcomes are delivered accurately and on schedule. This is a senior, hands‑on coordination role for someone who brings sound judgement, thrives in a complex and highly regulated environment, and can maintain oversight of multiple priorities throughout the program lifecycle. When required, you may act in a Deputy Program Manager (Governance) capacity to maintain continuity of program execution and governance oversight.

Key responsibilities

Provide senior program support across multiple Defence projects in accordance with contractual requirements, company policies, governance frameworks and applicable Defence standards.

Manage Contract Data Requirements List (CDRL) deliverables, including schedules, progress tracking, stakeholder inputs, quality checks and timely contractual submission.

Coordinate the preparation, review, formatting, quality assurance and finalisation of program reports and other submission‑ready documentation.

Establish and administer program document management systems, maintaining configuration control, version control, accurate records and audit readiness.

Prepare governance documentation, program management review materials, status reports, briefs, agendas, meeting minutes and action registers, and follow up assigned actions.

Support contract performance monitoring and financial administration activities.

Build effective working relationships with Defence representatives, subcontractors, internal functional teams and senior stakeholders to resolve governance and administrative matters.

Contribute specialist support across programs and business areas in a matrixed environment.

Identify and implement improvements to program processes, reporting quality, governance effectiveness and administrative efficiency.

Act as delegate for the Deputy Program Manager (Governance) when required.

About you

Four to six years' relevant experience in program coordination, project support, contract administration or a related role.

Experience in a Defence or government contracting environment is desirable.

A strong understanding of Defence compliance, governance and documentation standards is desirable.

Demonstrated capability in managing complex administrative and support activities.

Considerable judgement, initiative and confidence in resolving problems and proposing improved processes.

The ability to determine effective approaches to new or challenging tasks and operate with minimal supervision.

Strong organisational, written and verbal communication, and stakeholder engagement skills.

Proficiency in Microsoft Office and SAP.

A collaborative approach and the ability to contribute across multiple teams and priorities.

About us

Join a global technology organisation delivering mission-critical solutions that support the Australian Defence Force. You will contribute to meaningful program outcomes while working with experienced professionals in a collaborative, values-led environment.

Competitive remuneration and employee benefits.

Training, professional development and career growth opportunities.

Education assistance and reward and recognition programs.

Staff referral program and novated leasing options.

Health insurance discounts and volunteer or emergency services leave benefits.