Project Business Management Officer

Client 1; Canberra; On-site; AUD 110,000 - 140,000; Full time

Job summary

Cleared Recruitment is seeking an experienced Project Business Management Officer to support a major Defence capability acquisition program in a complex, fast-paced project environment in Canberra.

You will provide day-to-day PMO operations, governance, reporting and stakeholder engagement, partnering with senior leaders and project teams to ensure timely delivery and strong governance across the program.

Qualifications

• Relevant tertiary qualifications or equivalent industry experience.
• Minimum three years' experience in project management, project coordination, business administration, or related disciplines.
• Experience coordinating team activities and supporting project delivery functions.
• Strong understanding of project management principles and processes.

Responsibilities

• Provide day-to-day PMO and governance support.
• Coordinate project reporting, documentation and information flows for senior leadership.
• Manage risk activities including risk registers and governance forums.
• Secretariat support for meetings: agendas, scheduling, minutes, actions.
• Support stakeholder engagement across Defence and industry partners.
• Assist with establishment and maintenance of project administration and governance.

Skills

Organisational skills

Stakeholder engagement

Communication

Governance and reporting

Education

Tertiary qualification or equivalent industry experience

Job description

Cleared Recruitment is seeking an experienced Project Business Management Officer to support a major Defence capability acquisition program within a complex and fast-paced project environment.

• Expected Commencement Date: ASAP
• Duration: 9-months
• Hours: Full-time
• Location: Canberra - No option for remote work
• Minimum Security Clearance: NV1

This role will suit a proactive and highly organised professional who enjoys working across project governance, risk management, stakeholder engagement, reporting, and project coordination functions. You'll play a pivotal role supporting senior project leadership and ensuring effective administration and governance across a high-profile Defence project.

The Opportunity

Working within an integrated project team, you will provide business management and project office support across a broad range of project activities, helping to drive effective governance, coordination, reporting, and stakeholder engagement outcomes.

Key Responsibilities

• Support day-to-day project office operations and governance activities.
• Coordinate project reporting, documentation, correspondence, and information flows for senior leadership review.
• Manage and coordinate risk management activities, including maintaining risk registers, supporting governance forums, and ensuring compliance with relevant policies.
• Provide secretariat support for project and governance meetings, including agenda preparation, scheduling, minute taking, and action tracking.
• Assist with stakeholder engagement across Defence, industry partners, and subject matter experts.
• Support the establishment and maintenance of project administration, governance, and business processes.
• Monitor project activities to ensure quality outcomes are delivered within agreed timeframes.
• Contribute to project planning, coordination, and continuous improvement initiatives.

To be successful, you will bring:

• Experience within a PMO, project support, business management, or project administration function.
• Strong project coordination, reporting, and governance experience.
• Excellent organisational skills with the ability to manage multiple competing priorities.
• Strong stakeholder engagement and relationship management skills.
• Experience supporting governance meetings and providing secretariat services.
• Strong written and verbal communication skills, including the ability to review and prepare project documentation.
• Sound judgement, analytical thinking, and problem-solving capability.
• A collaborative approach and the ability to work effectively within integrated and matrixed teams.

Essential Experience

• Relevant tertiary qualifications or equivalent industry experience.
• Minimum three years' experience in project management, project coordination, business administration, or related disciplines.
• Experience coordinating team activities and supporting project delivery functions.
• Strong understanding of project management principles and processes.

Highly Regarded

• Experience supporting Defence programs or projects within a Capability Acquisition and Sustainment Group (CASG) environment.
• Knowledge of Defence governance frameworks, organisational structures, and project delivery processes.
• Understanding of the One Defence Capability System (ODCS).
• Experience working within complex Commonwealth or Defence stakeholder environments.

Security Requirement

Applicants must hold an active NV1 Security Clearance

Why Apply?

This is an excellent opportunity to join a significant Defence capability program where you'll gain exposure to senior stakeholders, complex governance frameworks, and nationally important acquisition activities. You'll be part of a collaborative team environment with the opportunity to make a tangible contribution to capability delivery outcomes.

If you are an experienced Project & Business Support Officer looking for your next contract, apply today!