Project Support Officer

Client 1; Canberra; On-site; AUD 65,000 - 85,000; Full time

Job summary

Cleared Recruitment is seeking a motivated and organised Project Support Officer to join a Defence project team in Canberra, supporting the delivery and sustainment of specialised communications and technology capabilities. This is a full-time 8-month contract commencing ASAP.

The role covers procurement activities, equipment management, project administration, and stakeholder engagement within Defence. NV1 clearance is the minimum requirement; no remote work is available.

Qualifications

• Experience working within a project environment.
• Excellent organisational and multitasking abilities.
• Strong stakeholder engagement and relationship management.
• Clear written and verbal communication skills.
• Proactive with a can-do attitude and ownership of tasks.
• Capable of working both independently and in a team.

Responsibilities

• Support procurement activities, including preparation, review, and coordination of procurement documentation.
• Generate purchase orders, manage invoice approvals, and support financial administration activities.
• Coordinate with end users and industry partners to facilitate sustainment and warranty support activities.
• Manage equipment preparation, dispatch, tracking, and movements through Defence supply chain processes.
• Support asset disposal activities, including equipment subject to controlled handling requirements.
• Assist with the development and maintenance of project plans and supporting documentation.
• Prepare briefs, reports, submissions, and correspondence for senior stakeholder consideration.
• Support project risk management activities and maintain project registers.
• Manage project correspondence, shared mailboxes, and project information management processes.
• Develop and maintain strong working relationships with stakeholders across Defence and industry.
• Provide broader project support as required to assist delivery outcomes.

Skills

Project environment experience

Organisational skills

Stakeholder engagement

Written and verbal communication

Proactive approach

Team collaboration

Tools

Microsoft Office

SAP

Job description

Cleared Recruitment is seeking a motivated and organised Project Support Officer to join a high-performing Defence project team supporting the delivery and sustainment of specialised communications and technology capabilities.

• Expected Commencement Date: ASAP
• Duration: 8-months
• Hours: Full-time
• Location: Canberra - No option for remote work
• Minimum Security Clearance: NV1

This role offers an excellent opportunity for someone with project administration, procurement, logistics, or Defence support experience who enjoys working across a diverse range of activities and contributing to the successful delivery of critical capability outcomes.

The Opportunity

As a Project Support Officer, you will play a key role supporting project delivery, procurement activities, stakeholder engagement, equipment management, and project administration functions within a collaborative Defence environment.

Key Responsibilities

• Support procurement activities, including preparation, review, and coordination of procurement documentation.
• Generate purchase orders, manage invoice approvals, and support financial administration activities.
• Coordinate with end users and industry partners to facilitate sustainment and warranty support activities.
• Manage equipment preparation, dispatch, tracking, and movements through Defence supply chain processes.
• Support asset disposal activities, including equipment subject to controlled handling requirements.
• Assist with the development and maintenance of project plans and supporting documentation.
• Prepare briefs, reports, submissions, and correspondence for senior stakeholder consideration.
• Support project risk management activities and maintain project registers.
• Manage project correspondence, shared mailboxes, and project information management processes.
• Develop and maintain strong working relationships with stakeholders across Defence and industry.
• Provide broader project support as required to assist delivery outcomes.

To be successful in this role, you will bring:

• Experience working within a project environment and contributing to successful project outcomes.
• Strong organisational skills and the ability to manage competing priorities.
• Excellent stakeholder engagement and relationship management skills.
• Strong written and verbal communication abilities.
• A proactive approach and willingness to take ownership of tasks.
• The ability to work effectively both independently and as part of a collaborative team.

Essential Experience

• Demonstrated experience using Microsoft Office applications.
• Strong administrative, coordination, and organisational skills.
• Experience working collaboratively with diverse stakeholders.
• Ability to manage work activities aligned to broader project objectives.
• Strong attention to detail and commitment to quality outcomes.

Highly Regarded

• Previous experience working within a Defence environment.
• Experience using Defence ERP systems, including SAP.
• Experience preparing briefs, reports, correspondence, and submissions.
• Knowledge of Defence project management methodologies and frameworks.
• Formal project management qualifications or working towards certification.