Senior PMO Analyst

IBC Recruitment; Sydney; On-site; AUD 120,000 - 160,000; Full time

Job summary

IBC Recruitment is seeking a Senior PMO Analyst in Sydney to support a complex technology and business transformation portfolio. This hands-on role strengthens project governance, maintains delivery standards and delivers meaningful portfolio insights.

You will work with Delivery Managers, Portfolio Leaders and senior stakeholders to identify risks, improve data quality and ensure initiatives align with approved frameworks and controls.

Qualifications

• Proven experience in a Senior PMO Analyst/PMO Specialist/Portfolio Analyst or similar role.
• Strong knowledge of project governance, delivery frameworks, reporting and controls.
• Experience managing RAID/RAIDD logs, schedules, milestones and governance checkpoints.
• Exposure to portfolio management systems such as Planview, Clarity PPM or similar tools.
• Strong Excel and reporting skills, with Power BI experience highly regarded.
• Experience supporting resource planning, financial forecasting and portfolio controls.
• Excellent stakeholder management, communication and problem solving skills.
• Exposure to Agile, waterfall and hybrid delivery environments.
• Experience within insurance/financial services or similar complex enterprise environments is advantageous.

Responsibilities

• Provide hands-on PMO support across a portfolio of projects and transformation initiatives.
• Monitor governance compliance, project health, milestones, schedules, risks, issues and decisions.
• Conduct delivery assurance checks and work with Delivery Managers to resolve issues.
• Maintain accurate portfolio data and reporting within Planview or equivalent tools.
• Prepare portfolio dashboards, reports and insights to support senior management and governance forums.
• Support resource planning, capacity forecasting and timesheet monitoring.
• Ensure project documentation and governance artefacts are up to date and complete.
• Collaborate with stakeholders to embed delivery standards and improve PMO processes.
• Escalate material delivery concerns and drive corrective actions.

Skills

PMO governance

Portfolio reporting

Delivery assurance

Stakeholder management

Excel

Power BI

Risk and issues logs

Planview/Clarity PPM

Tools

Planview

Clarity PPM

Job description

Senior PMO Analyst

Sydney

6 month initial contract with the view to extend

Hands‑on PMO Governance | Portfolio Reporting | Delivery Assurance

We're seeking an experienced Senior PMO Analyst to join a leading financial services organisation in Sydney, supporting a complex portfolio of technology and business transformation initiatives.

This is a hands‑on role for a proactive PMO professional who can go beyond reporting and administration to strengthen project governance, maintain delivery standards and provide meaningful portfolio insights. You'll work closely with Delivery Managers, Portfolio Leaders and senior stakeholders to identify delivery risks, improve data quality and ensure initiatives are progressing in line with agreed frameworks and controls.

The Opportunity

You'll play a key role in maintaining the integrity of portfolio information, supporting effective decision‑making and ensuring governance requirements are consistently applied across the delivery lifecycle.

Working across multiple initiatives, you'll provide practical guidance to project teams, identify gaps in delivery processes and drive timely remediation where issues arise.

Key Responsibilities

• Provide hands‑on PMO support across a portfolio of projects and transformation initiatives.
• Monitor governance compliance, project health, milestones, schedules, risks, issues, dependencies and decisions.
• Conduct delivery assurance checks, identify gaps and work with Delivery Managers to resolve issues.
• Maintain accurate portfolio data and reporting within Planview or equivalent portfolio management tools.
• Prepare portfolio dashboards, reports and insights to support senior management and governance forums.
• Support resource planning, capacity forecasting, timesheet monitoring and financial reporting.
• Ensure project documentation, governance artefacts and stage‑gate requirements are complete and up to date.
• Work collaboratively with stakeholders to embed delivery standards, improve processes and strengthen PMO practices.
• Proactively escalation material delivery concerns and follow through on corrective actions.

About You

You're an experienced PMO professional who combines strong analytical skills with a practical, hands‑on approach to governance and delivery support. You're comfortable working across multiple initiatives, engaging with senior stakeholders and challenging teams constructively when standards or delivery expectations aren't being met.

You will ideally bring:

• Proven experience in a Senior PMO Analyst, PMO Specialist, Portfolio Analyst or similar role.
• Strong knowledge of project governance, delivery frameworks, reporting and project controls.
• Experience managing RAID/RAIDD logs, schedules, milestones and governance checkpoints.
• Exposure to portfolio management systems such as Planview, Clarity PPM or similar tools.
• Strong Excel and reporting skills, with Power BI experience highly regarded.
• Experience supporting resource planning, financial forecasting and portfolio controls.
• Excellent stakeholder management, communication and problem‑solving skills.
• Exposure to Agile, waterfall and hybrid delivery environments.
• Experience within insurance, financial services or another complex enterprise environment will be advantageous.

Why Apply?

This is an opportunity to join a major organisation in the insurance sector, contribute to a significant portfolio of change and work closely with senior delivery stakeholders in a role where strong governance and delivery insight make a real difference.

If you're a hands‑on PMO professional who enjoys improving delivery discipline, maintaining high‑quality reporting and helping complex initiatives stay on track, we'd love to hear from you.