Senior Personal Assistant & Property Coordinator

AM Executive Consulting; Perth; On-site; AUD 90,000 - 110,000; Full time

Job summary

AM Executive Consulting is seeking a highly organized Personal Assistant and Office/Commercial Property Coordinator in Perth with a genuine 50/50 split between executive support and property portfolio coordination. You will work closely with the General Manager and senior management to keep operations running smoothly.

The role offers autonomy, direct exposure to Directors, and a full-time Monday–Friday schedule in a central Perth CBD location, with a salary around $100,000 plus superannuation,

Qualifications

• Five+ years in a professional office environment.
• Three+ years' experience as a Personal Assistant or senior support role.
• Experience coordinating domestic and international travel.
• Exposure to commercial property management or lease administration.
• Strong organisational and time-management skills.
• Excellent written and verbal communication.
• High level of attention to detail and accuracy.
• Ability to manage changing priorities, instructions and deadlines.
• Proactive and solutions-focused approach.
• Autonomous work with initiative.
• Integrity, professionalism and discretion.
• Intermediate Microsoft Word and Excel skills.
• Experience with document management, office IT or AI platforms.
• Valid driver's licence and access to reliable vehicle.

Responsibilities

• Coordinate complex domestic and international travel arrangements.
• Manage meetings, personal appointments, calendars and reminders.
• Prepare correspondence, documents and other administrative material.
• Maintain office filing, document management and archiving systems.
• Manage office IT systems and liaise with external providers.
• Maintain records relating to shareholdings and other investments.
• Coordinate insurance policies and submitting claims.
• Manage mail, couriers, office supplies and general administration.
• Ensure day-to-day office operations are efficient and well organized.
• Complete occasional personal errands and ad hoc duties.
• Oversee day-to-day coordination of a portfolio of commercial office, showroom and warehouse properties.
• Act as a point of contact for tenants, contractors and stakeholders.
• Coordinate repairs, maintenance, inspections and scheduled works.
• Keep tenants informed of maintenance and activity.
• Conduct property inspections at lease commencements and expiries.
• Coordinate annual inspections for showroom and warehouse properties.
• Maintain maintenance and repair schedules.
• Manage property records, including lease agreements and tenant insurance documentation.
• Maintain property files per systems and procedures.
• Support compliance with landlord and tenant lease obligations.
• Assist with administrative matters relating to property development.

Skills

Travel coordination

Executive support

Stakeholder management

Office IT systems

Document management

Property coordination

Attention to detail

Initiative

Discretion

Word & Excel skills

Tools

NetDocuments

1Password

Claude

Job description

AM Executive Consulting is seeking a highly organized Personal Assistant and Office/Commercial Property Coordinator in Perth with a genuine 50/50 split between executive support and property portfolio coordination. You will work closely with the General Manager and senior management to keep operations running smoothly.

The role offers autonomy, direct exposure to Directors, and a full-time Monday–Friday schedule in a central Perth CBD location, with a salary around $100,000 plus superannuation,