Senior Officer, Casual Workforce Operations

The University of Western Australia; Perth; On-site; AUD 89,000 - 109,000; Full time

Job summary

The University of Western Australia invites applications for a Senior Officer, Casual Workforce Operations in College Services. This full-time fixed-term role (to April 2028; 0.8FTE considered) offers AU$99,040 p.a.

plus 17% superannuation and requires senior administrative expertise in scheduling and rostering casual academic staff. You will help establish and maintain system-driven processes, interpret policies, prepare operational reports, and collaborate across teams to support teaching and

Qualifications

• High-level administrative support experience, preferably in higher education or large complex organisations.
• Ability to schedule, roster, process timesheets and contract casual staff efficiently.
• Experience interpreting policies and preparing operational reports.

Responsibilities

• Provide senior administrative support to College Services with emphasis on casual workforce scheduling and rostering across the College of Schools.
• Help establish, implement and maintain systems, policies and procedures underpinning Casual Workforce Operations.
• Interpret and apply policies, prepare technical/operational reports, and advise stakeholders to support policy development and continuous improvement.
• Collaborate across teams to respond to enquiries and provide authoritative guidance to support teaching and learning excellence.

Skills

Scheduling

Rostering

Administrative support

Policy interpretation

Stakeholder liaison

MS Office

Education

Relevant tertiary qualification

Tools

Microsoft Office Suite

Database administration

Job description

• Contribute senior expertise to a dynamic new team in College Services focusing on system and process enhancement, procedure development and high-quality service delivery.
• Deliver efficient, high level administrative and systems advice while seamlessly scheduling and rostering the casual workforce across the College of Schools.
• Full-time appointment on a fixed term basis until April 2028. Part-time (0.8FTE) may be considered.

Base salary: $99,040 p.a. plus 17% superannuation.

About The Area

College Services provides academic administration and technical support services to the University’s schools, including Heads of School, academic staff and research students. The team is committed to providing effective and efficient services in support of the Schools’ and University’s strategic objectives, with a focus on continuous improvement and best practice. The Casual Workforce Operations Team supports the College of Schools by delivering expert, compliant, and efficient casual employment operations. Through strong leadership, trusted partnerships, and continuous improvement, the team ensures consistent processes, reliable workforce data, and effective rostering and scheduling that enable schools to focus on teaching and learning excellence.

About The Opportunity

• Under general direction and with limited supervision, provide high level administrative support to College Services operations, with a particular focus on the scheduling, rostering, timesheet processing, and contracting of casual academic staff across the College of Schools.
• Contribute actively to the establishment, implementation, and ongoing maintenance of systems, policies, and procedures that underpin the services and support delivered by the Casual Workforce Operations team.
• Interpret, apply, and provide guidance on relevant policies and procedures, and prepare reports of a technical and operational nature.
• Work collaboratively across teams to respond to enquiries, liaise with key stakeholders and departments, and provide authoritative advice to support the development and continuous improvement of university policies and procedures as required.

About You

• Relevant tertiary qualification and/or equivalent demonstrated experience providing high-level administrative support, preferably within a higher education environment.
• Highly developed written and verbal communication skills, with proven capacity to demonstrate initiative, work autonomously, and contribute productively both as a mentor and as a member of a collaborative team.
• Demonstrated organisational capability, with a proven ability to manage multiple competing priorities with exceptional attention to detail and consistently meeting deadlines.
• Strong research skills, with the ability to analyse information and prepare clear, concise reports.
• High level of proficiency across digital platforms, including the Microsoft Office Suite, with advanced skills in word processing, data entry, spreadsheet management, organisational systems, and database administration.

Note

Employment checks will include information on gender-based violence, sexual harassment, and related misconduct to meet legal obligations.

This position is only open to applicants with relevant rights to work in Australia.

Position description:PD - Senior Officer, Casual Workforce Operations (523258).pdf

About The University

The University of Western Australia (UWA) is ranked among the top 100 universities in the world and a member of the prestigious Australian Group of Eight research intensive universities. With a strong research track record, vibrant campus and working environments, there is no better time to join Western Australia’s top university.

Learn more about us.

Our commitment to inclusion and diversity

UWA is committed to a diverse workforce and an equitable and inclusive workplace. We are committed to fostering a safe environment for all, including Aboriginal and Torres Strait Islander people, women, those from culturally and linguistically diverse backgrounds, the LGBTIQA+ community, and people living with disability.

If you require any reasonable adjustments, we encourage you to advise us at the time of application. Alternatively, you can contact us for assistance during the recruitment process.