Casual - Project Administrative Officer

The University of Western Australia; Perth; On-site; AUD 65,000 - 85,000; Full time

Job summary

The University of Western Australia invites an experienced administrative professional to support the Einstein-First Project within the School of Physics, Mathematics and Computing. The role focuses on coordinating meetings, stakeholder engagement, and delivering high-quality project administration.

You will assist with records management, ethics documentation, website content coordination, newsletters and events, while maintaining accurate records and supporting effective communications with

Qualifications

• Relevant administrative qualifications and demonstrated experience in administration.
• Experience coordinating projects and supporting office management.
• Strong written and verbal communication with attention to detail.
• Ability to work independently and collaborate in a small team.

Responsibilities

• Provide high-quality administrative and project support for the Einstein-First Project.
• Coordinate meetings, calendars, and stakeholder engagement with schools and partners.
• Support operations through records management, ethics documentation, newsletters and events.
• Assist with planning and delivering teacher professional learning programs and outreach.

Skills

Administration

Project coordination

Office management

Stakeholder engagement

Microsoft Office

Education

Administrative qualifications

Tools

Microsoft Office

Databases

Online collaboration tools

Job description

About The University of Western Australia

The University of Western Australia (UWA) is one of Australia's leading universities and has an international reputation for excellence in teaching, learning and research.It has almost 24,000 students enrolled across four...

About the opportunity

• Provide high-quality administrative and project support for the Einstein-First Project, a nationally significant curriculum reform initiative based within the School of Physics, Mathematics and Computing at UWA, supporting the delivery of research, education and outreach activities.
• Coordinate meetings, calendars, communications and stakeholder engagement activities, including liaison with participating schools, researchers, government representatives, donors and other external partners.
• Support project operations through records management, research data administration, ethics documentation, website content coordination, newsletters, event administration and maintenance of shared digital resources and contact databases.
• Assist with the planning, promotion and delivery of teacher professional learning programs, seminars, outreach activities and other events that contribute to improving STEM engagement and education outcomes.

About you

• Relevant administrative qualifications and demonstrated experience in administration, project coordination, office management or a similar support role.
• Excellent written and verbal communication skills, with strong attention to detail and the ability to prepare, edit and maintain accurate, professional documentation.
• Strong organisational and time management skills, with a proven ability to manage competing priorities, coordinate multiple activities simultaneously and consistently meet deadlines.
• Demonstrated ability to work independently, show initiative, solve problems and collaborate effectively within a small, high-performing team.
• Proficiency across Microsoft Office applications, databases, online collaboration tools, email systems and digital platforms, together with experience maintaining records and stakeholder information.

Note: As part of the recruitment process, candidates will be required to complete declarations in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence.

Closing date: 11:55 PM AWST on Sunday, 20 September 2026

This position is only open to applicants with relevant rights to work in Australia.

Our commitment to inclusion and diversity

UWA is committed to a diverse workforce and an equitable and inclusive workplace. We are committed to fostering a safe environment for all, including Aboriginal and Torres Strait Islander people, women, those from culturally and linguistically diverse backgrounds, the LGBTIQA+ community, and people living with disability.

If you require any reasonable adjustments, we encourage you to advise us at the time of application. Alternatively, you can contact us for assistance during the recruitment process.