Casual Workforce Operations Officer

The University of Western Australia; Perth; On-site; AUD 86,000 - 93,000; Full time

Job summary

The University of Western Australia is seeking a Casual Workforce Operations Officer to support rostering and scheduling of casual academic staff across the College of Schools. This full-time, fixed-term appointment (until 13 April 2028) offers a base salary of $86,540 with 17% superannuation and may consider part-time arrangements.

You will administer employment records, rosters and timesheets, advise on policies, and liaise with multiple stakeholders to deliver efficient, accurate

Qualifications

• Year 12 or relevant tertiary qualification and/or equivalent demonstrated experience providing high-level administrative support, preferably within a higher education environment.
• Strong written and verbal communication skills with superior attention to detail.
• Exceptional organisational abilities and proven capacity to manage changing priorities and meet competing deadlines.
• Demonstrate initiative and solve problems while providing high-quality customer service and effective ongoing support as part of a team.
• High level of proficiency with Microsoft Office 365 and data management skills (data entry, spreadsheets, systems, databases).

Responsibilities

• Support rostering and scheduling of casual academic staff across the College of Schools.
• Administer casual employment processes, contracts, rosters, and timesheets.
• Provide advice on policies and liaise with stakeholders.
• Contribute to continuous improvement of administrative workflows.

Skills

Communication skills

Organisational skills

Problem solving

MS Office 365

Data entry

Education

Year 12 or higher qualification

Job description

• Base salary: $86,540 p.a. plus 17% superannuation.

Casual Workforce Operations Officer (822209, 822210, 822211, 822212)

• Contribute strong administrative and customer service expertise to a dynamic new College Services team, supporting the effective rostering and scheduling of the casual workforce across the College of Schools.


• Fulltime (1.0 FTE) appointment on a Fixed Term contract (until 13/04/2028). Part-Time may be considered (multiple positions available).


• Base salary: $86,540 p.a. plus 17% superannuation.

About The Area

College Services provides academic administration and technical support services to the University’s schools, including Heads of School, academic staff and research students. The team is committed to providing effective and efficient services in support of the Schools’ and University’s strategic objectives, with a focus on continuous improvement and best practice. The Casual Workforce Operations Team supports the College of Schools by delivering expert, compliant, and efficient casual employment operations. Through strong leadership, trusted partnerships, and continuous improvement, the team ensures consistent processes, reliable workforce data, and effective rostering and scheduling that enable schools to focus on teaching and learning excellence.

About The Opportunity

• Under general direction, provide support for the administrative management of rostering and scheduling casual academic staff within the College of Schools, ensuring timely and correct allocation of casual staff to activities/units.


• Administer casual academic employment processes, including maintaining records, contracts, rosters and timesheets, and providing accurate advice on relevant policies, procedures and systems.


• Provide high-quality administrative and coordination support across the College of Schools, including preparing meeting agendas and minutes, responding to complex enquiries, and liaising effectively with multiple stakeholders.


• Contribute to continuous improvement of administrative workflows and practices, undertaking routine tasks, working across teams to deliver high-quality services in a changing environment and other duties to support efficient operations as directed.

About You

• Year 12 or relevant tertiary qualification and/or equivalent demonstrated experience providing high-level administrative support, preferably within a higher education environment.


• Strong written and verbal communication skills with superior attention to detail.


• Exceptional organisational abilities and proven capacity to manage changing priorities and meet competing deadlines.


• Demonstrate initiative and solve problems while providing high-quality customer service and effective ongoing support as part of a team.


• High level of proficiency across digital platforms, including Microsoft Office 365, with advanced skills in data entry, spreadsheet management, organisational systems, and database administration

Position description: Casual Workforce Operations Officer PD.pdf

For position-specific enquiries, please contact Bianca Paolini at [e-mail].

For all other enquiries relating to application submission, system access or issues, please contact Zander Ribbens at [e-mail].

Closing date: 11:55 PM AWST on Wednesday 7th October 2026

This position is only open to applicants with relevant rights to work in Australia.

About The University

The University of Western Australia (UWA) is ranked among the top 100 universities in the world and a member of the prestigious Australian Group of Eight research intensive universities. With a strong research track record, vibrant campus and working environments, there is no better time to join Western Australia’s top university.

Learn more about us.

Our commitment to inclusion and diversity

UWA is committed to a diverse workforce and an equitable and inclusive workplace. We are committed to fostering a safe environment for all, including Aboriginal and Torres Strait Islander people, women, those from culturally and linguistically diverse backgrounds, the LGBTIQA+ community, and people living with disability.

If you require any reasonable adjustments, we encourage you to advise us at the time of application. Alternatively, you can contact us for assistance during the recruitment process.

If you have queries relating to your application, please contact the individual named in the advertisement. Alternatively, please contact the Talent team at [e-mail] with details of your query. To enable a quick response, please include the 6-digit job reference number.