School Operations Officer (Music)

The University of Western Australia; Perth; On-site; AUD 87,000 - 96,000; Full time

Benefits offered by this job

Flexible working options

Generous paid leave including parental

Up to 17% employer paid superannuation

Salary packaging available

Incremental progression based on 12 mo

Up to 25% discount on eligible UWAfull

Discounted health insurance

Employee Assistance Program

Job summary

The University of Western Australia is seeking a proactive administrator to support the Conservatorium of Music and College Operations. This 1.0 FTE ongoing position involves coordinating student and HDR administration, scholarships and prizes, and general office operations in a vibrant music campus environment.

Key duties include candidate communications, audition scheduling, timetabling, and cross-team collaboration to ensure high-quality services for students, staff and performers.

Qualifications

• Relevant tertiary qualification or equivalent combination of education and experience.
• Experience providing high-quality administrative support in a complex organisation.
• Excellent written and verbal communication, with strong stakeholder service.
• Strong organisational and coordination skills, able to work independently.
• Proficiency in Microsoft Office applications and administrative systems.

Responsibilities

• Coordinate a broad range of school operations activities including student and HDR administration, scholarships, prizes, committee support, timetabling and room scheduling.
• Support outreach and audition processes through candidate communications and scheduling.
• Collaborate across College Operations and University teams to deliver high-quality administrative services.

Skills

Administrative support

Communication

Coordination

Customer service

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Databases

Spreadsheets

Email systems

Job description

About The University of Western Australia

The University of Western Australia (UWA) is one of Australia's leading universities and has an international reputation for excellence in teaching, learning and research.It has almost 24,000 students enrolled across four...

• Join a vibrant environment at one of Australia’s leading University Music Schools.
• Support student, academic & performance operations across the UWA Conservatorium of Music.
• Full-time (1.0 FTE) appointment on an ongoing basis.
• Base salary range: $86,540 – $95,920 p.a. (pro-rata) plus 17% superannuation.

About the area

College Services provides academic administration and operational support to the University’s schools, helping deliver exceptional outcomes for students, researchers and academic staff. Within this environment, the UWA Conservatorium of Music is a dynamic and diverse hub for teaching, performance, research and community engagement across classical music, contemporary popular music, electronic music and sound design, and music theatre.

The Conservatorium delivers an extensive program of concerts, productions, outreach initiatives and teaching activities, working closely with students, staff, visiting artists, industry partners and the broader community.

About the opportunity

• Coordinate a broad range of school operations activities, including student and HDR administration, scholarships and prizes, committee support, website updates, timetabling, room scheduling and day-to-day office operations.
• Support prospective student engagement and the audition process through candidate communications, audition scheduling and liaison with key university stakeholders.
• Collaborate across College Operations and University teams to deliver high-quality administrative services, provide stakeholder support, drive continuous improvement initiatives and contribute to the success of Conservatorium teaching, research and engagement activities.

About you

• Relevant tertiary qualification or an equivalent combination of education, training and substantial administrative experience.
• Demonstrated experience providing high-quality administrative support in a complex organisation, with the ability to manage competing priorities and meet deadlines.
• Excellent written and verbal communication skills, with the ability to build effective relationships and provide outstanding customer service to diverse stakeholders.
• Strong organisational, problem-solving and coordination skills, with the ability to work independently, exercise initiative and contribute as part of a collaborative team.
• Proficiency in Microsoft Office applications and administrative systems, including experience working with databases, spreadsheets, email and online platforms.

Note: As part of the recruitment process, candidates will be required to complete declarations in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence.

A current WA Working with Children Check will be required by the successful applicant.

Some after-hours work is required to support concert, performance and outreach activities.

Closing date: 11:55 PM AWST on Thursday, 17 September 2026

This position is only open to applicants with relevant rights to work in Australia.

Please note: Unsolicited applications from recruitment agencies will not be accepted outside of formal channels.

• Flexible working options.
• Generous paid leave including parental leave.
• Up to 17% employer paid superannuation.
• Salary packaging available.
• Incremental progression based on 12 months continuous service.
• Up to 25% discount on eligible UWA full-fee courses.
• Discounted health insurance.
• Employee Assistance Program.

About the University

The University of Western Australia (UWA) is ranked among the top 100 universities in the world and a member of the prestigious Australian Group of Eight research intensive universities. With a strong research track record, vibrant campus and working environments, supported by the freedom to innovate and inspire, there is no better time to join Western Australia’s top university.

Our commitment to inclusion and diversity

UWA is committed to a diverse workforce and an equitable and inclusive workplace. We are committed to fostering a safe environment for all, including Aboriginal and Torres Strait Islander people, women, those from culturally and linguistically diverse backgrounds, the LGBTIQA+ community, and people living with disability.

If you require any reasonable adjustments, we encourage you to advise us at the time of application. Alternatively, you can contact us for assistance during the recruitment process.

If you have queries relating to your application, please contact the individual named in the advertisement. To enable a quick response, please include the 6-digit job reference number.