Senior Executive Support Specialist

Children's Health Queensland Hospital and Health Service; Brisbane; On-site; AUD 70,000 - 110,000; Full time

Benefits offered by this job

Opportunities for professional growth

Annual pay increases

Employer superannuation contribution

Work/life balance, flexibility

Salary packaging

Employee wellness and assistance

Job summary

Children's Health Queensland Hospital and Health Service (CHQ HHS) is seeking several Executive Support Officers to join our Executive Office. You will partner with the Executive Leadership Team, coordinating day-to-day operations of executive portfolios and ensuring processes run smoothly in a fast-paced health environment.

Key duties include diary management, screening calls and emails, meeting secretariat, travel planning, recruitment coordination, and maintaining records.

Qualifications

• Managing and coordinating the daily functioning of one or more executive portfolios to deliver a client-focused service in a demanding and fast paced environment.
• Organising, coordinating, and managing the administrative functions for your executive portfolio(s) in a professional manner, including screening incoming calls, email management, diary management, organising travel itineraries, coordinating education and planning days, coordinating recruitment processes and managing an effective records management system/database.
• Performing meeting secretariat functions including preparation of meeting packs (agendas, reports etc), minute taking, organising and scheduling meetings, sourcing and organising venues, equipment and catering as required.
• Managing and coordinating executive correspondence to ensure appropriate action and completion of responses within required timeframes.
• Researching, preparing and/or coordinating the development of high-level responses to enquiries, correspondence, briefings, ministerial requests and briefings, reports and other documentation as required.
• Providing support to other executive portfolios during periods of planned or emergent absence, or as directed by management.
• Undertaking training and development activities to create and maintain highly skilled, flexible and resilient administrative support across the Executive Office.
• Developing and maintaining positive, collaborative working relationships within the Office of the Health Service Chief Executive, and with internal and external stakeholders including senior staff and representatives of other government agencies and private organisations.
• Utilising available digital tools to effectively manage workflow and identify and implement opportunities to improve effectiveness and efficiency.
• Undertaking additional projects, tasks and activities at the request of the executive you are supporting, the Senior Director Office of the Health Service Chief Executive, or the designated line manager for the role.

Job description

Children's Health Queensland Hospital and Health Service (CHQ HHS) is seeking several Executive Support Officers to join our Executive Office. You will partner with the Executive Leadership Team, coordinating day-to-day operations of executive portfolios and ensuring processes run smoothly in a fast-paced health environment.

Key duties include diary management, screening calls and emails, meeting secretariat, travel planning, recruitment coordination, and maintaining records.