Senior Executive Assistant to the President

Australian Council of Trade Unions; Melbourne; On-site; AUD 122,000 - 142,000; Full time

Benefits offered by this job

15% superannuation

Annual leave loading

Work from home opportunities

Up to 5 extra days annual leave

Job summary

The Australian Council of Trade Unions (ACTU) is seeking an experienced Executive Assistant to the President in Melbourne. This role provides comprehensive administrative, organisational and project support to the ACTU President, supporting governance, stakeholder relations and movement activities in a busy national context.

You will manage a demanding diary, coordinate meetings and briefings, handle confidential communications, arrange domestic and international travel, and contribute to

Qualifications

• Experience as an executive assistant or senior administrator.
• Excellent judgement and discretion when handling confidential information.
• Proactive, able to anticipate priorities and manage multiple tasks.

Responsibilities

• Provide high-level administrative and project support to the ACTU President.
• Act as a key point of contact with ACTU staff, unions, officials and external stakeholders.
• Manage the President's diary, meetings and appointments; coordinate priorities and follow-ups.
• Prepare and coordinate agendas, briefing materials, presentations and minutes.
• Manage correspondence and communications; draft and prioritise matters requiring attention.
• Coordinate domestic and international travel and travel documentation.
• Support ACTU Executive meetings and governance processes.
• Assist with meetings, conferences, events and organisational activities.
• Undertake research, information gathering and project support; maintain records and systems.

Skills

Executive support

Diary management

Stakeholder liaison

Discretion and judgement

Microsoft Office 365

Tools

Microsoft Office 365

Job description

The Australian Council of Trade Unions (ACTU) is seeking an experienced Executive Assistant to the President in Melbourne. This role provides comprehensive administrative, organisational and project support to the ACTU President, supporting governance, stakeholder relations and movement activities in a busy national context.

You will manage a demanding diary, coordinate meetings and briefings, handle confidential communications, arrange domestic and international travel, and contribute to