Senior Executive Assistant to Global Leaders

Consulting, Inc.; Sydney; Presencial; AUD 90.000 - 130.000; Jornada completa

Descripción de la vacante

FTI Consulting is hiring an experienced Executive Assistant to support 3-5 Senior Managing Directors and Managing Directors in a fast-paced professional services setting. You will manage calendars, coordinate complex travel, and prepare high-quality documents and client materials.

This role requires discretion, strong stakeholder management, and regular office presence in Australia. You’ll collaborate across the administration team, handle confidential information, and drive efficient operations

Formación

• Unrestricted rights to work and live in Australia.
• At least five years' experience providing executive or senior administrative support to multiple senior leaders.
• Advanced proficiency in Microsoft Outlook, Word, Excel and PowerPoint, with a high level of general computer literacy.
• Demonstrated experience managing complex calendars, travel, expenses and competing priorities with accuracy and sound judgement.
• Excellent written and verbal communication skills and the confidence to engage professionally with senior leaders, clients and colleagues.
• Ability to work regularly from the FTI Consulting office.

Responsabilidades

• Provide proactive day-to-day administrative support to 3-5 Senior Managing Directors, while assisting the wider team as required.
• Manage complex diaries, schedule meetings and calls, coordinate meeting logistics and anticipate potential conflicts or changes.
• Coordinate domestic and international travel, including itineraries, accommodation and related arrangements.
• Prepare, draft, edit and format correspondence, reports, spreadsheets and PowerPoint presentations to a high professional standard.
• Initiate conflict-clearance and internal approval processes for new matters, and maintain accurate client and matter information.
• Coordinate new client and vendor set-up, maintain contact lists and liaise with third-party service providers.
• Manage financial administration, including time and expense recording, credit card reconciliations, invoices, billing information and support with debt collection.
• Plan and coordinate internal, external and client events, including invitations, venues, catering and supporting materials.
• Respond professionally to general enquiries and act as a trusted point of contact for internal and external stakeholders.
• Work collaboratively with Executive Assistants, office administration colleagues and other business functions to provide seamless coverage and support.
• Contribute to the smooth running of the office and undertake research, projects and other ad hoc tasks as required.

Conocimientos

Calendar management

Travel coordination

Communication skills

Stakeholder management

Discretion

Herramientas

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Descripción del empleo

FTI Consulting is hiring an experienced Executive Assistant to support 3-5 Senior Managing Directors and Managing Directors in a fast-paced professional services setting. You will manage calendars, coordinate complex travel, and prepare high-quality documents and client materials.

This role requires discretion, strong stakeholder management, and regular office presence in Australia. You’ll collaborate across the administration team, handle confidential information, and drive efficient operations