Executive Assistant

FTI Consulting, Inc.; Sydney; On-site; AUD 89,000 - 126,000; Full time

Job summary

FTI Consulting, Inc. is seeking an experienced Executive Assistant to provide high-quality support to 3–5 Senior Managing Directors and Managing Directors in a fast-paced professional services environment.

You will manage complex calendars, travel arrangements, and prepare correspondence and presentations to a high standard. This role offers collaborative teamwork across the administration group, exposure to senior leaders and client-facing work, and the opportunity to contribute to process

Qualifications

• Unrestricted rights to work and live in Australia.
• 5+ years’ experience providing executive or senior admin support to multiple senior leaders.
• Advanced proficiency in Outlook, Word, Excel and PowerPoint; high computer literacy.
• Experience managing complex calendars, travel, expenses and competing priorities with accuracy.
• Excellent written and verbal communication; professional with senior leaders, clients and colleagues.
• Ability to work regularly from the FTI Consulting office.

Responsibilities

• Provide proactive day-to-day administrative support to 3-5 Senior Managing Directors, while assisting the wider team as required.
• Manage complex diaries, schedule meetings and calls, coordinate meeting logistics and anticipate potential conflicts or changes.
• Coordinate domestic and international travel, including itineraries, accommodation and related arrangements.
• Prepare, draft, edit and format correspondence, reports, spreadsheets and PowerPoint presentations to a high professional standard.
• Initiate conflict-clearance and internal approval processes for new matters, and maintain accurate client and matter information.
• Coordinate new client and vendor set-up, maintain contact lists and liaise with third-party service providers.
• Manage financial administration, including time and expense recording, credit card reconciliations, invoices, billing information and support with debt collection.
• Plan and coordinate internal, external and client events, including invitations, venues, catering and supporting materials.
• Respond professionally to general enquiries and act as a trusted point of contact for internal and external stakeholders.
• Work collaboratively with Executive Assistants, office administration colleagues and other business functions to provide seamless coverage and support.
• Contribute to the smooth running of the office and undertake research, projects and other ad hoc tasks as required.

Skills

Executive support

Calendar management

Travel coordination

Microsoft Office

Communication skills

Tools

Outlook

Word

Excel

PowerPoint

Job description

Who We AreFTI Consulting is the leading global expert firm for organizations facing crisis and transformation. We work with many of the world’s top multinational corporations, law firms, banks and private equity firms on their most important issues to deliver impact that makes a difference. From resolving disputes, navigating crises, managing risk and optimizing performance, our teams respond rapidly to dynamic and complex situations.At FTI Consulting, you’ll work side-by side with leaders who have shaped history, helping solve the biggest challenges making headlines today. From day one, you’ll be an integral part of a focused team where you can make a real impact. You’ll be surrounded by an open, collaborative culture that embraces diversity, recognition, professional development and, most importantly, you.Are you ready to make your impact?About the RoleWe are seeking an experienced, proactive and highly organised Executive Assistant to provide high-quality support to a portfolio of Senior Managing Directors and Managing Directors at FTI Consulting. Working as part of the broader administration team, you will help our leaders and client-facing teams operate efficiently in a fast-paced professional services environment.This is a varied role requiring sound judgement, initiative and the ability to balance competing priorities across multiple stakeholders. You will manage both routine and non-routine activities, build trusted relationships with internal and external stakeholders, and handle sensitive information with absolute discretion and confidentiality. The successful candidate will be collaborative, solutions-focused and comfortable taking ownership of tasks from planning through to completion.What You’ll DoProvide proactive day-to-day administrative support to 3-5 Senior Managing Directors, while assisting the wider team as required.Manage complex diaries, schedule meetings and calls, coordinate meeting logistics and anticipate potential conflicts or changes.Coordinate domestic and international travel, including itineraries, accommodation and related arrangements.Prepare, draft, edit and format correspondence, reports, spreadsheets and PowerPoint presentations to a high professional standard.Initiate conflict-clearance and internal approval processes for new matters, and maintain accurate client and matter information.Coordinate new client and vendor set-up, maintain contact lists and liaise with third-party service providers.Manage financial administration, including time and expense recording, credit card reconciliations, invoices, billing information and support with debt collection.Plan and coordinate internal, external and client events, including invitations, venues, catering and supporting materials.Respond professionally to general enquiries and act as a trusted point of contact for internal and external stakeholders.Work collaboratively with Executive Assistants, office administration colleagues and other business functions to provide seamless coverage and support.Contribute to the smooth running of the office and undertake research, projects and other ad hoc tasks as required.How You’ll GrowThis role offers the opportunity to partner closely with senior leaders, gain exposure to complex and high-profile client work, build a strong internal and external network, and further develop your professional, commercial and stakeholder-management skills. You will also have opportunities to share knowledge, support colleagues and contribute to a collaborative administration community.What You’ll Need to SucceedBasic QualificationsUnrestricted rights to work and live in Australia.At least five years’ experience providing executive or senior administrative support to multiple senior leaders.Advanced proficiency in Microsoft Outlook, Word, Excel and PowerPoint, with a high level of general computer literacy.Demonstrated experience managing complex calendars, travel, expenses and competing priorities with accuracy and sound judgement.Excellent written and verbal communication skills and the confidence to engage professionally with senior leaders, clients and colleagues.Ability to work regularly from the FTI Consulting office.Preferred Qualifications and AttributesExperience in consulting or professional services – desirable but not essentialProactive, efficient, approachable and committed to delivering a high standard of service.Exceptional organisation, attention to detail and follow-through.Ability to anticipate needs, solve problems and remain calm and adaptable when priorities change.Strong interpersonal skills, discretion and a collaborative, team-oriented approach.Experience planning and coordinating internal and client events.A continuous-improvement mindset and willingness to contribute beyond the immediate responsibilities of the role.FTI Consulting acknowledges that we stand on the lands of the First Nations peoples and would like to pay our respects to Elders past and present. We extend solidarity and hope for a future where all are afforded justice, dignity and peace.FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.CompensationMinimum Pay: $88,500Maximum Pay: $126,000Compensation Disclosure: The compensation range reflects potential base salary for the role and is inclusive of Superannuation. Determination of actual salary is based on a combination of relevant factors such as market considerations, business needs, and an individual’s location, skills, level of experience and qualifications.