Senior Executive Assistant to MDs | Global Consulting

FTI Consulting, Inc.; Sydney; On-site; AUD 89,000 - 126,000; Full time

Job summary

FTI Consulting, Inc. is seeking an experienced Executive Assistant to provide high-quality support to 3–5 Senior Managing Directors and Managing Directors in a fast-paced professional services environment.

You will manage complex calendars, travel arrangements, and prepare correspondence and presentations to a high standard. This role offers collaborative teamwork across the administration group, exposure to senior leaders and client-facing work, and the opportunity to contribute to process

Qualifications

• Unrestricted rights to work and live in Australia.
• 5+ years’ experience providing executive or senior admin support to multiple senior leaders.
• Advanced proficiency in Outlook, Word, Excel and PowerPoint; high computer literacy.
• Experience managing complex calendars, travel, expenses and competing priorities with accuracy.
• Excellent written and verbal communication; professional with senior leaders, clients and colleagues.
• Ability to work regularly from the FTI Consulting office.

Responsibilities

• Provide proactive day-to-day administrative support to 3-5 Senior Managing Directors, while assisting the wider team as required.
• Manage complex diaries, schedule meetings and calls, coordinate meeting logistics and anticipate potential conflicts or changes.
• Coordinate domestic and international travel, including itineraries, accommodation and related arrangements.
• Prepare, draft, edit and format correspondence, reports, spreadsheets and PowerPoint presentations to a high professional standard.
• Initiate conflict-clearance and internal approval processes for new matters, and maintain accurate client and matter information.
• Coordinate new client and vendor set-up, maintain contact lists and liaise with third-party service providers.
• Manage financial administration, including time and expense recording, credit card reconciliations, invoices, billing information and support with debt collection.
• Plan and coordinate internal, external and client events, including invitations, venues, catering and supporting materials.
• Respond professionally to general enquiries and act as a trusted point of contact for internal and external stakeholders.
• Work collaboratively with Executive Assistants, office administration colleagues and other business functions to provide seamless coverage and support.
• Contribute to the smooth running of the office and undertake research, projects and other ad hoc tasks as required.

Skills

Executive support

Calendar management

Travel coordination

Microsoft Office

Communication skills

Tools

Outlook

Word

Excel

PowerPoint

Job description

FTI Consulting, Inc. is seeking an experienced Executive Assistant to provide high-quality support to 3–5 Senior Managing Directors and Managing Directors in a fast-paced professional services environment.

You will manage complex calendars, travel arrangements, and prepare correspondence and presentations to a high standard. This role offers collaborative teamwork across the administration group, exposure to senior leaders and client-facing work, and the opportunity to contribute to process