Executive Assistant

FTI Consulting; Sydney; Sur place; AUD 90 000 - 120 000; Plein temps

Résumé du poste

FTI Consulting in Sydney is seeking an experienced Executive Assistant to provide high-quality support to 3–5 Senior Managing Directors and Managing Directors within a fast-paced professional services environment. This role requires proactive organisation, sound judgement, confidentiality and the ability to balance competing priorities across multiple stakeholders.

You will manage complex calendars, travel arrangements, financial administration, and help drive events and client engagements with

Qualifications

• At least five years’ experience providing executive or senior administrative support to multiple senior leaders.
• Advanced proficiency in Microsoft Outlook, Word, Excel and PowerPoint.
• Excellent written and verbal communication skills.
• Ability to work regularly from the FTI Consulting office.
• Unrestricted rights to work and live in Australia.

Responsabilités

• Provide proactive day-to-day administrative support to 3–5 Senior Managing Directors, while assisting the wider team as required.
• Manage complex diaries, schedule meetings and calls, coordinate meeting logistics and anticipate potential conflicts or changes.
• Coordinate domestic and international travel, including itineraries, accommodation and related arrangements.
• Prepare, draft, edit and format correspondence, reports, spreadsheets and PowerPoint presentations to a high professional standard.
• Initiate conflict-clearance and internal approval processes for new matters, and maintain accurate client and matter information.
• Coordinate new client and vendor set-up, maintain contact lists and liaise with third-party service providers.
• Manage financial administration, including time and expense recording, credit card reconciliations, invoices, billing information and support with debt collection.
• Plan and coordinate internal, external and client events, including invitations, venues, catering and supporting materials.
• Respond professionally to general enquiries and act as a trusted point of contact for internal and external stakeholders.
• Work collaboratively with Executive Assistants, office administration colleagues and other business functions to provide seamless coverage and support.
• Contribute to the smooth running of the office and undertake research, projects and other ad hoc tasks as required.

Connaissances

Executive support

Calendar management

Travel coordination

Communication skills

Discretion

Outils

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Description du poste

We are seeking an experienced, proactive and highly organised Executive Assistant to provide high-quality support to a portfolio of Senior Managing Directors and Managing Directors at FTI Consulting. Working as part of the broader administration team, you will help our leaders and client-facing teams operate efficiently in a fast-paced professional services environment.

This is a varied role requiring sound judgement, initiative and the ability to balance competing priorities across multiple stakeholders. You will manage both routine and non-routine activities, build trusted relationships with internal and external stakeholders, and handle sensitive information with absolute discretion and confidentiality. The successful candidate will be collaborative, solutions-focused and comfortable taking ownership of tasks from planning through to completion.

What You’ll Do

Provide proactive day-to-day administrative support to 3-5 Senior Managing Directors, while assisting the wider team as required.

Manage complex diaries, schedule meetings and calls, coordinate meeting logistics and anticipate potential conflicts or changes.

Coordinate domestic and international travel, including itineraries, accommodation and related arrangements.

Prepare, draft, edit and format correspondence, reports, spreadsheets and PowerPoint presentations to a high professional standard.

Initiate conflict-clearance and internal approval processes for new matters, and maintain accurate client and matter information.

Coordinate new client and vendor set-up, maintain contact lists and liaise with third-party service providers.

Manage financial administration, including time and expense recording, credit card reconciliations, invoices, billing information and support with debt collection.

Plan and coordinate internal, external and client events, including invitations, venues, catering and supporting materials.

Respond professionally to general enquiries and act as a trusted point of contact for internal and external stakeholders.

Work collaboratively with Executive Assistants, office administration colleagues and other business functions to provide seamless coverage and support.

Contribute to the smooth running of the office and undertake research, projects and other ad hoc tasks as required.

How You’ll Grow

This role offers the opportunity to partner closely with senior leaders, gain exposure to complex and high-profile client work, build a strong internal and external network, and further develop your professional, commercial and stakeholder-management skills. You will also have opportunities to share knowledge, support colleagues and contribute to a collaborative administration community.

What You’ll Need to Succeed

Basic Qualifications

Unrestricted rights to work and live in Australia.

At least five years’ experience providing executive or senior administrative support to multiple senior leaders.

Advanced proficiency in Microsoft Outlook, Word, Excel and PowerPoint, with a high level of general computer literacy.

Demonstrated experience managing complex calendars, travel, expenses and competing priorities with accuracy and sound judgement.

Excellent written and verbal communication skills and the confidence to engage professionally with senior leaders, clients and colleagues.

Ability to work regularly from the FTI Consulting office.

Preferred Qualifications and Attributes

Experience in consulting or professional services – desirable but not essential

Proactive, efficient, approachable and committed to delivering a high standard of service.

Exceptional organisation, attention to detail and follow-through.

Ability to anticipate needs, solve problems and remain calm and adaptable when priorities change.

Strong interpersonal skills, discretion and a collaborative, team-oriented approach.

Experience planning and coordinating internal and client events.

A continuous-improvement mindset and willingness to contribute beyond the immediate responsibilities of the role.