Senior Executive Assistant & Personal Assistant to the General Manager

TRADEMIN PTY LTD; Brisbane; On-site; AUD 90,000 - 120,000; Full time

Job summary

TRADEMIN PTY LTD is seeking a Senior Executive Assistant & Personal Assistant to support the General Manager in Australia (Brisbane). The role covers calendar management, business correspondence, document preparation, meeting coordination and translation services in Chinese and English.

The successful candidate will have 10+ years of relevant experience, be bilingual in Chinese and English, and demonstrate exceptional organisational and communication skills with a high level of professionalism

Qualifications

• Minimum 10 years of executive or senior administrative experience.
• Fluency in both Chinese and English with strong written and spoken communication skills in both languages.
• Ability to prepare, review and translate business correspondence and documents in Chinese and English.
• Excellent organisational, time-management and multitasking abilities.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• High level of professionalism, integrity, confidentiality and attention to detail.

Responsibilities

• Manage the General Manager's calendar, appointments, meetings and travel arrangements.
• Handle daily business correspondence and communications in Chinese and English.
• Prepare reports, presentations, business documents and meeting minutes.
• Coordinate meetings and liaise with clients, suppliers, business partners and internal teams.
• Translate and assist with Chinese-English business documents and communications.
• Maintain confidential records and ensure accurate document management.
• Monitor follow-up actions, coordinate priorities and support the General Manager in daily operations.
• Perform other executive administrative duties as required.

Skills

Calendar management

Executive support

Bilingual Chinese/English

Translation

Documentation & reporting

Time management

Discretion & confidentiality

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Senior Executive Assistant & Personal Assistant to the General Manager

An executive administrative role supporting the General Manager with calendar management, business correspondence, document preparation, meeting coordination, and translation services in Chinese and English.

Key responsibilities

• Manage the General Manager's calendar, appointments, meetings and business travel arrangements
• Handle daily business correspondence and communications in Chinese and English
• Prepare reports, presentations, business documents and meeting minutes
• Coordinate meetings and liaise with clients, suppliers, business partners and internal teams
• Translate and assist with Chinese-English business documents and communications
• Maintain confidential records and ensure accurate document management
• Monitor follow-up actions, coordinate priorities and support the General Manager in daily business operations
• Perform other executive administrative duties as required

About you

• Minimum 10 years of relevant professional experience in executive assistance, personal assistance, secretarial or senior administrative roles
• Fluency in both Chinese and English, with strong written and spoken communication skills in both languages
• Ability to prepare, review and translate business correspondence and documents in Chinese and English
• Excellent organisational, time-management, problem-solving and multitasking skills
• Strong proficiency in Microsoft Office, including Word, Excel and Outlook
• High level of professionalism, integrity, confidentiality and attention to detail
• Ability to work independently, exercise sound judgement and manage competing priorities effectively
• Excellent interpersonal and communication skills, with a proactive and responsible approach to work