Global Executive Assistant – Bilingual Mandarin/English

Positec; Sydney; À distance; AUD 90 000 - 130 000; Plein temps

Résumé du poste

Positec is seeking an experienced Executive Assistant to support the Director across Sydney, Shanghai, London and Hong Kong. The role involves diary management, travel coordination, project tracking and confidential administrative support in a dynamic, multi-geo environment.

You will draft correspondence in Mandarin and English, prepare meetings and materials, and coordinate cross‑regional initiatives while maintaining discretion and superb organizational skills.

Qualifications

• Must hold Australian citizenship or PR and a valid Australian full driver’s license.
• Available for flexible multi-city / international working arrangement, approx. 6 months per year in Australia.
• Bachelor's degree or above.
• Minimum 3 years' experience as an Executive Assistant, Personal Assistant or similar role supporting senior management.
• Fluent in Mandarin Chinese and English (written and verbal).
• Exceptional organisational, time management and communication skills.
• Discretion and professionalism; proficiency in MS Office and collaboration tools.

Responsabilités

• Manage and coordinate the Director's complex schedule across multiple time zones.
• Arrange meetings, travel bookings, and events across Australia, China and UK.
• Prepare meeting materials, agendas and documentation; ensure seamless logistics.
• Accompany or represent the Director at meetings, take minutes, and follow up on actions.
• Track project progress and provide updates and reports to the Director.
• Facilitate cross-departmental and cross-regional collaboration to ensure timely delivery.
• Draft business correspondence, reports and presentations in both Chinese and English.
• Handle confidential information with discretion; assist with expenses and ad-hoc projects.

Connaissances

Bilingual Mandarin & English

Executive support

Travel coordination

Cross-cultural communication

Formation

Bachelor's degree

Outils

MS Office

Travel booking tools

Description du poste

Positec is seeking an experienced Executive Assistant to support the Director across Sydney, Shanghai, London and Hong Kong. The role involves diary management, travel coordination, project tracking and confidential administrative support in a dynamic, multi-geo environment.

You will draft correspondence in Mandarin and English, prepare meetings and materials, and coordinate cross‑regional initiatives while maintaining discretion and superb organizational skills.