Senior Executive Assistant & Personal Assistant to the General Manager

TRADEMIN PTY LTD; Morayfield; On-site; AUD 90,000 - 120,000; Full time

Job summary

TRADEMIN PTY LTD is seeking a Senior Executive Assistant & Personal Assistant to the General Manager in Morayfield, Queensland. The role provides high-level calendar management, prepares reports, coordinates meetings, and handles bilingual Chinese-English communications for the GM.

You will translate business documents, maintain confidential records, and support daily operations with strong organisational and multitasking skills. Proficiency in MS Office is essential.

Qualifications

• Minimum 10 years of relevant professional experience in executive assistance, personal assistance, secretarial or senior administrative roles.
• Fluency in both Chinese and English, with strong written and spoken communication skills in both languages.
• Ability to prepare, review and translate business correspondence and documents in Chinese and English.
• Excellent organisational, time-management, problem-solving and multitasking skills.
• Strong proficiency in Microsoft Office, including Word, Excel and Outlook.

Responsibilities

• Manage the General Manager's calendar, appointments, meetings and business travel arrangements
• Handle daily business correspondence and communications in Chinese and English
• Prepare reports, presentations, business documents and meeting minutes
• Coordinate meetings and liaise with clients, suppliers, business partners and internal teams
• Translate and assist with Chinese-English business documents and communications
• Maintain confidential records and ensure accurate document management
• Monitor follow-up actions, coordinate priorities and support the General Manager in daily business operations
• Perform other executive administrative duties as required

Skills

Calendar management

Bilingual Chinese/English

MS Office

Time management

Communication

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Senior Executive Assistant & Personal Assistant to the General Manager

An executive administrative role supporting the General Manager with calendar management, business correspondence, document preparation, meeting coordination, and translation services in Chinese and English.

Key responsibilities

• Manage the General Manager's calendar, appointments, meetings and business travel arrangements
• Handle daily business correspondence and communications in Chinese and English
• Prepare reports, presentations, business documents and meeting minutes
• Coordinate meetings and liaise with clients, suppliers, business partners and internal teams
• Translate and assist with Chinese-English business documents and communications
• Maintain confidential records and ensure accurate document management
• Monitor follow-up actions, coordinate priorities and support the General Manager in daily business operations
• Perform other executive administrative duties as required

About you

• Minimum 10 years of relevant professional experience in executive assistance, personal assistance, secretarial or senior administrative roles
• Fluency in both Chinese and English, with strong written and spoken communication skills in both languages
• Ability to prepare, review and translate business correspondence and documents in Chinese and English
• Excellent organisational, time-management, problem-solving and multitasking skills
• Strong proficiency in Microsoft Office, including Word, Excel and Outlook
• High level of professionalism, integrity, confidentiality and attention to detail
• Ability to work independently, exercise sound judgement and manage competing priorities effectively
• Excellent interpersonal and communication skills, with a proactive and responsible approach to work