Senior Executive Assistant & People Culture Partner

Macquarie Group; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

My One Thing – flexible working

Education assistance

Dress for your day – Friday policy

Health insurance discount

Daily breakfast and fresh fruit

Stock purchasing scheme

Job summary

Chubb in Sydney seeks an experienced Executive Assistant to provide high‑level administrative and day‑to‑day support to senior leaders, ensuring smooth operations and effective prioritisation. You will manage diaries, travel, emails, and documentation with discretion, coordinate meetings and events, and maintain accurate filing while building trusted relationships across the business.

This fast-paced role rewards judgement, professionalism and autonomy, with flexible approach to work and a

Qualifications

• 5–10 years of experience supporting senior management or executive leaders.
• Strong interpersonal, communication and negotiation skills.
• Ability to work autonomously, use initiative and manage competing priorities with discretion.
• Strong organisational and administrative skills, with excellent attention to detail.
• Confidence liaising with senior executives and working under pressure.
• Proficiency in Microsoft Word, Excel and PowerPoint.
• A proactive, flexible and professional approach.

Responsibilities

• Provide proactive executive support, including diary management, meeting coordination, travel arrangements and daily scheduling.
• Manage emails, correspondence, reports and presentations with a high level of accuracy and confidentiality.
• Keep leaders on track by monitoring deadlines, preparing documentation and ensuring key tasks are actioned in a timely way.
• Coordinate internal and external meetings, business functions, conferences and stakeholder engagements.
• Respond to enquiries from internal and external stakeholders, escalating matters appropriately and exercising sound judgement when required.
• Support expense processing, leave administration and other general office duties.
• Maintain organised filing systems and ensure information is kept up to date and accessible.

Skills

Diary management

Meeting coordination

Travel arrangements

Email & correspondence handling

Confidential information handling

Executive liaison

Discretion

Interpersonal skills

Negotiation skills

Autonomy

Initiative

Attention to detail

Working under pressure

Leadership interaction

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Chubb in Sydney seeks an experienced Executive Assistant to provide high‑level administrative and day‑to‑day support to senior leaders, ensuring smooth operations and effective prioritisation. You will manage diaries, travel, emails, and documentation with discretion, coordinate meetings and events, and maintain accurate filing while building trusted relationships across the business.

This fast-paced role rewards judgement, professionalism and autonomy, with flexible approach to work and a