Elite Executive Assistant: Calendar, Travel & Exec Support

Alstom Gruppe; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Chubb is seeking an experienced Executive Assistant to support our executive team in Sydney. The role involves diary management, travel coordination, minute taking, and preparing reports and presentations using the full Microsoft Office suite.

The successful candidate will have a background as an executive or administration assistant, with strong problem-solving skills and attention to detail. Responsibilities include handling phone calls, filing, preparing for meetings, recording minutes,

Qualifications

• 5–10 years’ experience supporting senior management or executive leaders.
• Strong interpersonal, communication and negotiation skills.
• Ability to work autonomously and manage competing priorities with discretion.
• Strong organisational and administrative skills with excellent attention to detail.
• Confidence liaising with senior executives and working under pressure.
• Proficiency in Microsoft Word, Excel and PowerPoint.

Responsibilities

• Provide proactive executive support, including diary management, meeting coordination, travel arrangements and daily scheduling.
• Manage emails, correspondence, reports and presentations with a high level of accuracy and confidentiality.
• Keep leaders on track by monitoring deadlines, preparing documentation and ensuring key tasks are actioned in a timely way.
• Coordinate internal and external meetings, business functions, conferences and stakeholder engagements.
• Respond to enquiries from internal and external stakeholders, escalating matters appropriately and exercising sound judgement when required.
• Support expense processing, leave administration and other general office duties.
• Maintain organised filing systems and ensure information is kept up to date and accessible.

Skills

Executive support

Interpersonal skills

Communication

Negotiation

MS Office proficiency

Tools

MS Office Suite

Word

Excel

PowerPoint

Email management

Job description

Chubb is seeking an experienced Executive Assistant to support our executive team in Sydney. The role involves diary management, travel coordination, minute taking, and preparing reports and presentations using the full Microsoft Office suite.

The successful candidate will have a background as an executive or administration assistant, with strong problem-solving skills and attention to detail. Responsibilities include handling phone calls, filing, preparing for meetings, recording minutes,