Executive Assistant to Leaders | Flexible, Strategic Support

Chubb Insurance; Sydney; On-site; AUD 90,000 - 125,000; Full time

Benefits offered by this job

My One Thing initiative – flexible/ind

Education assistance

Dress for your day every Friday

Health and wellbeing benefits

Job summary

Chubb Insurance in Sydney is seeking an Executive Assistant to provide high-level administrative support to senior leaders and the office. You will manage diaries, coordinate meetings and travel, prepare documentation, and handle confidential information with discretion.

The role requires 5–10 years of experience supporting senior management, excellent communication and organisational skills, and proficiency with Word, Excel, and PowerPoint.

Qualifications

• 5–10 years’ experience supporting senior management or executive leaders.
• Strong interpersonal, communication and negotiation skills.
• Ability to work autonomously, use initiative and manage competing priorities with discretion.
• Strong organisational and administrative skills with excellent attention to detail.
• Confident liaising with senior executives and working under pressure.
• Proficiency in Microsoft Word, Excel and PowerPoint.

Responsibilities

• Provide proactive executive support, including diary management, meeting coordination, travel arrangements and daily scheduling.
• Manage emails, correspondence, reports and presentations with a high level of accuracy and confidentiality.
• Keep leaders on track by monitoring deadlines, preparing documentation and ensuring key tasks are actioned in a timely way.
• Coordinate internal and external meetings, business functions, conferences and stakeholder engagements.
• Respond to enquiries from internal and external stakeholders, escalating matters appropriately and exercising sound judgement when required.
• Support expense processing, leave administration and other general office duties.
• Maintain organised filing systems and ensure information is kept up to date and accessible.

Skills

Diary management

Meeting coordination

Travel arrangements

Email management

Documentation preparation

Confidentiality

Microsoft Word

Microsoft Excel

PowerPoint

Discretion with information

Tools

Microsoft Office Suite

Job description

Chubb Insurance in Sydney is seeking an Executive Assistant to provide high-level administrative support to senior leaders and the office. You will manage diaries, coordinate meetings and travel, prepare documentation, and handle confidential information with discretion.

The role requires 5–10 years of experience supporting senior management, excellent communication and organisational skills, and proficiency with Word, Excel, and PowerPoint.