Front of House & Office Facilities Coordinator

Chubb Insurance; Sydney; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Flexible working approach via My One+

Daily breakfast and fresh fruit

Discounted health insurance

Job summary

Chubb Insurance in Sydney seeks a Reception and Facilities Coordinator to manage front-of-house, greet visitors, and oversee the office kitchen, storage and general space, ensuring a professional corporate image across our site.

This cross-functional role supports the Front of House Team Leader and Facilities & Procurement Manager AANZ, coordinating events, WHS documentation, maintenance checks and invoices to keep the workplace safe, efficient and welcoming.

Qualifications

• 12 months’ experience in a similar role within a multi-site business.
• Ability to communicate effectively and professionally with all levels of staff and external clients.
• Ability to work in a corporate environment and maintain the Chubb corporate style.
• High level of attention to detail and accuracy.
• Action-oriented with the ability to multitask.

Responsibilities

• Greet and direct visitors professionally and inform staff of arrivals.
• Handle reception calls and emails within specified timeframes.
• Maintain front-of-house and wider office presentation to reflect a professional image.
• Replenish coffee, breakfast items, milk, fruit, and stationery.
• Book boardrooms and catering, and support meetings and events.
• Assist with office events including invitations, attendance tracking, and room bookings.
• Open and distribute mail and newspapers as required.
• Monitor office cleaners to keep the space tidy.
• Organise new starter packages including security passes.
• Complete the monthly maintenance checklist for a safe workplace.
• Maintain WHS documentation and ensure certifications are up to date; arrange training as needed.
• Assist with quotes for maintenance and liaise with contractors.
• Process facilities-related invoices and route for payment.
• Perform other ad hoc duties to support the Facilities & Procurement Manager and Front of House Team Leader.

Skills

Communication skills

Multitasking

Attention to detail

Time management

Professionalism

Tools

Microsoft Office

Job description

Chubb Insurance in Sydney seeks a Reception and Facilities Coordinator to manage front-of-house, greet visitors, and oversee the office kitchen, storage and general space, ensuring a professional corporate image across our site.

This cross-functional role supports the Front of House Team Leader and Facilities & Procurement Manager AANZ, coordinating events, WHS documentation, maintenance checks and invoices to keep the workplace safe, efficient and welcoming.