Executive Assistant - People & Culture

Macquarie Group; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

My One Thing – flexible working

Education assistance

Dress for your day – Friday policy

Health insurance discount

Daily breakfast and fresh fruit

Stock purchasing scheme

Job summary

Chubb in Sydney seeks an experienced Executive Assistant to provide high‑level administrative and day‑to‑day support to senior leaders, ensuring smooth operations and effective prioritisation. You will manage diaries, travel, emails, and documentation with discretion, coordinate meetings and events, and maintain accurate filing while building trusted relationships across the business.

This fast-paced role rewards judgement, professionalism and autonomy, with flexible approach to work and a

Qualifications

• 5–10 years of experience supporting senior management or executive leaders.
• Strong interpersonal, communication and negotiation skills.
• Ability to work autonomously, use initiative and manage competing priorities with discretion.
• Strong organisational and administrative skills, with excellent attention to detail.
• Confidence liaising with senior executives and working under pressure.
• Proficiency in Microsoft Word, Excel and PowerPoint.
• A proactive, flexible and professional approach.

Responsibilities

• Provide proactive executive support, including diary management, meeting coordination, travel arrangements and daily scheduling.
• Manage emails, correspondence, reports and presentations with a high level of accuracy and confidentiality.
• Keep leaders on track by monitoring deadlines, preparing documentation and ensuring key tasks are actioned in a timely way.
• Coordinate internal and external meetings, business functions, conferences and stakeholder engagements.
• Respond to enquiries from internal and external stakeholders, escalating matters appropriately and exercising sound judgement when required.
• Support expense processing, leave administration and other general office duties.
• Maintain organised filing systems and ensure information is kept up to date and accessible.

Skills

Diary management

Meeting coordination

Travel arrangements

Email & correspondence handling

Confidential information handling

Executive liaison

Discretion

Interpersonal skills

Negotiation skills

Autonomy

Initiative

Attention to detail

Working under pressure

Leadership interaction

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

This Executive Assistant role provides high-level administrative and day-to-day support to ensure the smooth and efficient running of the office and support for senior leaders.

You’ll play a key role in keeping priorities on track, managing confidential information with discretion, and ensuring deadlines, meetings and commitments are well coordinated. This is a fast‑paced role that requires strong judgement, professionalism and the ability to work autonomously while building trusted relationships across the business.

In this role, you will:

• Provide proactive executive support, including diary management, meeting coordination, travel arrangements and daily scheduling
• Manage emails, correspondence, reports and presentations with a high level of accuracy and confidentiality
• Keep leaders on track by monitoring deadlines, preparing documentation and ensuring key tasks are actioned in a timely way
• Coordinate internal and external meetings, business functions, conferences and stakeholder engagements
• Respond to enquiries from internal and external stakeholders, escalating matters appropriately and exercising sound judgement when required
• Support expense processing, leave administration and other general office duties
• Maintain organised filing systems and ensure information is kept up to date and accessible

Qualifications

What you’ll bring to the role

• 5–10 years’ experience supporting senior management or executive leaders
• Strong interpersonal, communication and negotiation skills
• The ability to work autonomously, use initiative and manage competing priorities with discretion
• Strong organisational and administrative skills, with excellent attention to detail
• Confidence liaising with senior executives and working under pressure
• Proficiency in Microsoft Word, Excel and PowerPoint
• A proactive, flexible and professional approach

Why Chubb?

Chubb celebrates diversity by fostering an inclusive, flexible and equitable workplace. We support applications from all members of our community and equitable access to our employment opportunities. We are open to discussing workplace flexibility in all our vacancies, to ensure we can attract the best candidates and accommodate individual needs, differences, disabilities and working arrangements. Please let us know if you require any adjustments to the recruitment process so we can support you to present your best self.

Chubb is a world leader in insurance. With operations in 54 countries and territories, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance and life insurance to a diverse group of clients. As an underwriting company, we assess, assume and manage risk with insight and discipline. We service and pay our claims fairly and promptly. The company is also defined by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength and local operations globally. Parent company Chubb Limited is listed on the New York Stock Exchange (NYSE: CB) and is a component of the S&P 500 index. Chubb maintains executive offices in Zurich, New York, London, Paris and other locations, and employs approximately 40,000 people worldwide.

Chubb is committed to equal employment and celebrates individual differences by creating a workplace environment in which everyone feels welcomed, respected and valued. We offer you the opportunity to work as part of a dynamic and agile environment where continuous development is encouraged throughout your career, both locally and globally. Some additional benefits offered include a flexible working approach via our “My One Thing” initiative, education assistance, dress for your day every Friday, promotion of health and wellbeing (including discounted health insurance, daily breakfast and fresh fruit), and the option to enrol into the Chubb Limited discounted stock purchasing scheme.