Executive Assistant: Strategic Scheduling & Exec Support

Chubb Life Fund; Sydney; On-site; AUD 70,000 - 95,000; Full time

Job summary

Chubb Life Fund is seeking an experienced Executive Assistant to provide high-level administrative and day-to-day support to senior leaders in Sydney.

You will coordinate calendars, travel, meetings, prepare reports and maintain confidential information with discretion, while building trusted relationships across the business.

This fast-paced role requires strong judgement, professionalism and the ability to work autonomously while ensuring deadlines are met.

Responsibilities

• Provide proactive executive support, including diary management, meeting coordination, travel arrangements and daily scheduling
• Manage emails, correspondence, reports and presentations with a high level of accuracy and confidentiality
• Keep leaders on track by monitoring deadlines, preparing documentation and ensuring key tasks are actioned in a timely way
• Coordinate internal and external meetings, business functions, conferences and stakeholder engagements
• Respond to enquiries from internal and external stakeholders, escalating matters appropriately and exercising sound judgement when required
• Support expense processing, leave administration and other general office duties
• Maintain organised filing systems and ensure information is kept up to date and accessible

Job description

Chubb Life Fund is seeking an experienced Executive Assistant to provide high-level administrative and day-to-day support to senior leaders in Sydney.

You will coordinate calendars, travel, meetings, prepare reports and maintain confidential information with discretion, while building trusted relationships across the business.

This fast-paced role requires strong judgement, professionalism and the ability to work autonomously while ensuring deadlines are met.