Strategic Executive Assistant to the Assistant Secretary

SOS Recruitment; Canberra; On-site; AUD 70,000 - 90,000; Full time

Job summary

SOS Recruitment is seeking an APS4 Executive Assistant to provide high-level administrative support to the Assistant Secretary in Canberra. You will manage diaries, email, briefing materials, and ministerial documentation, coordinating with internal and external stakeholders.

The role requires meticulous attention to records management, travel coordination, and ensuring deadlines are met, with typical MS Office skills and a proactive, adaptable approach to fast-moving government workloads.

Qualifications

• Strong communication skills.
• Ability to build and maintain relationships at all levels.
• Flexible and adaptable.
• Proactive and takes initiative to improve processes and systems.
• Experience with Microsoft Office.

Responsibilities

• Provide high level administrative support to the Assistant Secretary as the first point of contact for the office.
• Diary management and email management with follow up on action items and deadlines.
• Prepare briefing material in a timely manner for meetings attended by the Assistant Secretary.
• Quality control of documents and correspondence and actioning as appropriate.
• Screen inquiries for the Assistant Secretary’s office and liaise with stakeholders.
• Coordinate and arrange domestic and international travel as required.
• Prepare and manage ministerial submissions and correspondence in PDMS.
• Organise meeting logistics, including papers, venue and catering.
• Maintain records management, filing and contact lists.
• Provide backup administrative support across the division as required.

Skills

Strong communication skills

Relationship building

Proactive

Microsoft Office

Tools

Microsoft Office Suite

Job description

SOS Recruitment is seeking an APS4 Executive Assistant to provide high-level administrative support to the Assistant Secretary in Canberra. You will manage diaries, email, briefing materials, and ministerial documentation, coordinating with internal and external stakeholders.

The role requires meticulous attention to records management, travel coordination, and ensuring deadlines are met, with typical MS Office skills and a proactive, adaptable approach to fast-moving government workloads.