APS 4 - Executive Assistant

Australian Department of Defence; Randwick City Council; On-site; AUD 82,000 - 89,000; Full time

Benefits offered by this job

Up to 15.4% Superannuation

Job summary

Australian Department of Defence – Randwick NSW invites applications for an APS 4 Executive Assistant to provide high-level secretarial support to the Commander 17th Sustainment Brigade. Key duties include diary management, coordinating travel, drafting correspondence, and assisting with official visits and ceremonies.

The role emphasises strong organisation and stakeholder engagement in a fast-paced environment.

Qualifications

• Proven experience providing executive or administrative support in a fast-paced environment.
• Strong working knowledge of Microsoft Office Suite and electronic records management systems.
• Ability to manage information accurately, handle competing priorities and deliver high-quality outcomes.

Responsibilities

• Manage, coordinate and prioritise the Commander’s diary, appointments and admin requirements.
• Coordinate domestic and international travel for the Commander, including CMS transactions management and acquittal.
• Prepare draft correspondence, briefing material and other documentation, while handling communications.
• Assist with planning and delivery of official visits, events and ceremonies.
• Build and maintain effective relationships with Defence personnel, government reps and civilian partners.

Skills

Executive support

Administrative coordination

Stakeholder engagement

Tools

Microsoft Office Suite

Electronic records management

Job description

Australian Department of Defence – Randwick NSW

1d ago , from Australian Department of Defence

• $81,868 - $89,377 + up to 15.4% Superannuation
• Randwick - NSW

The Role

The APS 4 Executive Assistant (EA) provides high-level secretarial support to the Commander 17th Sustainment Brigade.

Key responsibilities will include:

• Managing, coordinating and prioritising the Commander’s diary, appointments and administrative requirements.
• Coordinating domestic and international travel arrangements for the Commander, including the management and acquittal of CMS transactions.
• Preparing draft correspondence, briefing material and other administrative documentation, while managing incoming and outgoing communications.
• Assisting with the planning, coordination and delivery of official visits, events and ceremonial functions.
• Building and maintaining effective working relationships with a broad range of stakeholders, including Australian Defence Force personnel, government representatives and civilian partners.

About our Team

17th Sustainment Brigade is responsible for generating tailored force level sustainment, engineering and military policing effects. Headquarters 17th Sustainment Brigade is located at Randwick Barracks, New South Wales. The headquarters comprises a diverse workforce of military and civilian personnel who work collaboratively to achieve Defence objectives and support the Brigade's operational priorities.

Our Ideal Candidate

The ideal candidate will have proven experience providing executive or administrative support in a fast-paced, high-tempo environment. They will possess a strong working knowledge of the Microsoft Office Suite and electronic records management systems, with the ability to manage information accurately and efficiently.

The successful applicant will demonstrate exceptional interpersonal and communication skills, with a proven ability to establish credibility, build trust and maintain effective working relationships with a diverse range of stakeholders. They will be highly organised, adaptable and capable of managing competing priorities, while delivering high-quality outcomes within tight timeframes and with a strong attention to detail.

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