Senior Executive Assistant - Buildings: Lead & Streamline

Aurecon Group; Melbourne; On-site; AUD 120,000 - 160,000; Full time

Job summary

Aurecon Group is seeking an experienced Senior Executive Assistant to support a senior leader within the Buildings sector. You will manage complex calendars, coordinate travel and prepare executive briefs, helping the leadership team stay focused on delivering critical infrastructure projects.

With 7+ years in fast-paced EA roles, you’ll navigate competing priorities, triage communications, and drive efficient workflows using Workday, Dynamics and AI tools like Copilot.

Qualifications

• 7+ years of Executive Assistant experience supporting a senior executive in fast-paced environments.
• Experience in engineering, consulting or professional services environments is advantageous.
• Exceptional organisational skills and ability to work with minimal direction.

Responsibilities

• Manage complex calendars and leadership rhythms across a large, geographically dispersed business.
• Inbox management, triage, escalation and ensuring actions are followed through.
• Prepare meeting agendas, briefing packs and executive-level correspondence.
• Coordinate travel, accomodation and logistics across Australia.
• Support senior coordination activities, leadership meetings and business-wide initiatives.
• Manage approvals, expenses, leave administration and workflows in Workday and Dynamics.
• Prepare executive briefings before client meetings with attendee research and relationship history.
• Identify risks and remove roadblocks to improve leadership effectiveness.
• Leverage Microsoft Copilot to improve productivity and communication.

Skills

Calendar management

Executive support

Stakeholder management

Communications

Travel coordination

Microsoft Office

Tools

Workday

Dynamics

Microsoft Copilot

Job description

Aurecon Group is seeking an experienced Senior Executive Assistant to support a senior leader within the Buildings sector. You will manage complex calendars, coordinate travel and prepare executive briefs, helping the leadership team stay focused on delivering critical infrastructure projects.

With 7+ years in fast-paced EA roles, you’ll navigate competing priorities, triage communications, and drive efficient workflows using Workday, Dynamics and AI tools like Copilot.