Executive Assistant

Aurecon Australasia Pty Ltd; Melbourne; Sur place; AUD 120 000 - 160 000; Plein temps

Résumé du poste

Aurecon Group is seeking an experienced Senior Executive Assistant to support a senior leader within the Buildings sector. You will manage complex calendars, coordinate travel and prepare executive briefs, helping the leadership team stay focused on delivering critical infrastructure projects.

With 7+ years in fast-paced EA roles, you’ll navigate competing priorities, triage communications, and drive efficient workflows using Workday, Dynamics and AI tools like Copilot.

Qualifications

• 7+ years of Executive Assistant experience supporting a senior executive in fast-paced environments.
• Experience in engineering, consulting or professional services environments is advantageous.
• Exceptional organisational skills and ability to work with minimal direction.

Responsabilités

• Manage complex calendars and leadership rhythms across a large, geographically dispersed business.
• Inbox management, triage, escalation and ensuring actions are followed through.
• Prepare meeting agendas, briefing packs and executive-level correspondence.
• Coordinate travel, accomodation and logistics across Australia.
• Support senior coordination activities, leadership meetings and business-wide initiatives.
• Manage approvals, expenses, leave administration and workflows in Workday and Dynamics.
• Prepare executive briefings before client meetings with attendee research and relationship history.
• Identify risks and remove roadblocks to improve leadership effectiveness.
• Leverage Microsoft Copilot to improve productivity and communication.

Connaissances

Calendar management

Executive support

Stakeholder management

Communications

Travel coordination

Microsoft Office

Outils

Workday

Dynamics

Microsoft Copilot

Description du poste

Senior Executive Assistant – Buildings

At Aurecon, we are optimistic about the future. We are thinkers, solvers and collaborators who work with our clients to deliver the infrastructure and assets that strengthen communities and create a sustainable future.

What you’ll do

• Manage complex calendars, competing priorities and leadership rhythms across a large, geographically dispersed business.
• Take ownership of inbox management, triaging communications, escalating priorities and ensuring important actions are followed through.
• Prepare meeting agendas, briefing packs and executive-level correspondence.
• Support senior coordination activities, leadership meetings and business-wide initiatives.
• Coordinate travel, accommodation and logistics across Australia.
• Manage approvals, expenses, leave administration and workflows through systems including Workday and Dynamics.
• Prepare executive briefings before client meetings, including attendee research, relationship history and recommended discussion topics.
• Work proactively to identify risks, remove roadblocks and improve leadership effectiveness before issues impact the business.
• Leverage digital tools, automation and Microsoft Copilot to improve productivity, communication and the way the leadership team operates.

What you’ll bring

• 7+ years of Executive Assistant experience supporting a senior executive or business leader in fast-paced environments.
• Experience working within engineering, consulting, professional services or similarly complex environments will be highly regarded.
• Exceptional organisational skills, with the ability to manage competing priorities and keep things moving without constant direction.
• Strong judgement and the confidence to make informed decisions on behalf of your executive when appropriate.
• Proven experience managing complex calendars, inboxes, coordinating travel, inputting expenses and managing priorities.
• Excellent written and verbal communication skills.
• Advanced capability across Microsoft Office, Outlook, Teams and enterprise systems such as Workday, Dynamics and similar business platforms.
• Experience with Workday or comparable HRIS/workflow systems will be highly regarded.
• A genuine curiosity for emerging technologies and AI tools such as Microsoft Copilot, proactively looking for ways to improve productivity, streamline processes and enhance executive effectiveness is essential for success.
• Most importantly, you'll be someone who sees what needs to be done and gets on with it.
• You're comfortable working autonomously, thinking several steps ahead and acting as a trusted extension of the executive you support.

How we support your growth

We believe your career should be a rewarding adventure. You'll work closely with influential leaders, contribute to the success of one of Aurecon's largest businesses, and have the opportunity to build your career in an environment that values initiative, innovation and continuous improvement. Recognised by the AFR as a Best Place to Work, we embrace flexible working, diverse perspectives and learning opportunities that help our people thrive.

Who we are

We are an engineering consultancy with more than 7,000 people across Australia, New Zealand and Asia. We believe the world needs people who can engineer possibilities; people who can create infrastructure that makes life better for people and the planet. That is why we are here – to bring ideas to life, the Aurecon way.

Ready for your next adventure?

If you're an experienced Executive Assistant who thrives in a fast-moving environment and wants to play a pivotal role in supporting a growing national business, we'd love to hear from you. We value diverse experiences and welcome applications from people with different backgrounds, perspectives and ways of thinking. Our purpose is bringing ideas to life. Learn more about us on our website.