Executive Assistant

Aurecon; Adelaide; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible working

Career development opportunities

Job summary

Aurecon Group is seeking an experienced Senior Executive Assistant to support the Buildings Leader for Victoria & South Australia. You will act as a trusted partner, helping to create capacity and drive leadership impact within a large, distributed business.

You will anticipate needs, solve problems, and manage calendars, inboxes, travel, and executive communications with autonomy. The role leverages Microsoft 365 tools, Workday and Dynamics to improve productivity and leadership effectiveness.

Qualifications

• 7+ years of Executive Assistant experience supporting a senior executive or business leader in fast-paced environments.
• Experience working within engineering, consulting, professional services or similarly complex environments will be highly regarded.
• Exceptional organisational skills, with the ability to manage competing priorities and keep things moving without constant direction.
• Strong judgement and the confidence to make informed decisions on behalf of your executive when appropriate.
• Proven experience managing complex calendars, inboxes, coordinating travel, inputting expenses and managing priorities.
• Excellent written and verbal communication skills.

Responsibilities

• Manage complex calendars and leadership rhythms across a large, geographically dispersed business.
• Take ownership of inbox management, triaging communications and escalating priorities.
• Prepare meeting agendas, briefing packs and executive-level correspondence.

Skills

Executive support

Calendar management

Inbox management

Travel coordination

Written communication

Verbal communication

Proactive thinking

Tools

Workday

Dynamics

Microsoft Copilot

Microsoft Office

Outlook

Teams

Job description

Senior Executive Assistant – Buildings

At Aurecon, we are optimistic about the future. We are thinkers, solvers and collaborators who work with our clients to deliver the infrastructure and assets that strengthen communities and create a sustainable future.

What you’ll do

As a Senior Executive Assistant supporting the Buildings Leader, Victoria & South Australia, you’ll be a trusted partner and play a critical role in the continued growth of our Buildings business. With a team of approximately 245 people and growing, this role is designed to create capacity, improve effectiveness and enable greater leadership impact across the business.

We’re looking for someone who can operate as an extension of the leader they support. Someone who anticipates needs before they arise, thinks several steps ahead, exercises sound judgement and takes ownership for outcomes.

You’ll be trusted with significant autonomy and expected to proactively solve problems, remove roadblocks and ensure priorities are progressing without the need for constant direction.In this role, you will:

• Manage complex calendars, competing priorities and leadership rhythms across a large, geographically dispersed business.


• Take ownership of inbox management, triaging communications, escalating priorities and ensuring important actions are followed through.


• Prepare meeting agendas, briefing packs and executive-level correspondence.


• Support senior coordination activities, leadership meetings and business-wide initiatives.


• Coordinate travel, accommodation and logistics across Australia.


• Manage approvals, expenses, leave administration and workflows through systems including Workday and Dynamics.


• Prepare executive briefings before client meetings, including attendee research, relationship history and recommended discussion topics.


• Work proactively to identify risks, remove roadblocks and improve leadership effectiveness before issues impact the business.


• Leverage digital tools, automation and Microsoft Copilot to improve productivity, communication and the way the leadership team operates.

What you’ll bring

• 7+ years of Executive Assistant experience supporting a senior executive or business leader in fast-paced environments




• Experience working within engineering, consulting, professional services or similarly complex environments will be highly regarded.




• Exceptional organisational skills, with the ability to manage competing priorities and keep things moving without constant direction.




• Strong judgement and the confidence to make informed decisions on behalf of your executive when appropriate.




• Proven experience managing complex calendars, inboxes, coordinating travel, inputting expenses and managing priorities.




• Excellent written and verbal communication skills.




• Advanced capability across Microsoft Office, Outlook, Teams and enterprise systems such as Workday, Dynamics and similar business platforms. Experience with Workday or comparable HRIS/workflow systems will be highly regarded. A genuine curiosity for emerging technologies and AI tools such as Microsoft Copilot, proactively looking for ways to improve productivity, streamline processes and enhance executive effectiveness is essential for success.

Most importantly, you’ll be someone who sees what needs to be done and gets on with it. You’re comfortable working autonomously, thinking several steps ahead and acting as a trusted extension of the executive you support.

How we support your growth

We believe your career should be a rewarding adventure. You’ll work closely with influential leaders, contribute to the success of one of Aurecon’s largest businesses, and have the opportunity to build your career in an environment that values initiative, innovation and continuous improvement.

Recognised by the AFR as a Best Place to Work, we embrace flexible working, diverse perspectives and learning opportunities that help our people thrive.

Who we are

We are an engineering consultancy with more than 7,000 people across Australia, New Zealand and Asia. We believe the world needs people who can engineer possibilities; people who can create infrastructure that makes life better for people and the planet.That is why we are here – to bring ideas to life, the Aurecon way.

Ready for your next adventure?

If you’re an experienced Executive Assistant who thrives in a fast-moving environment and wants to play a pivotal role in supporting a growing national business, we’d love to hear from you.

We value diverse experiences and welcome applications from people with different backgrounds, perspectives and ways of thinking.