Senior Document Controller - Project Close-Out

Multicultural Consulting Services (MCS); City of Melbourne; On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Up to 18 weeks paid parental leave

Flexible arrangements

Competitive remuneration

Job summary

Multicultural Consulting Services (MCS) is seeking a skilled document-control professional for an Albion-based infrastructure delivery team. You will manage registers, databases and workflows, coordinating design and as-built documentation while ensuring submissions meet client and quality requirements.

You will oversee versioning, transmittals, storage and archiving across partner organisations, and train project users in document-control systems and processes to boost efficiency and compliance.

Qualifications

• Demonstrated document-control experience, preferably in construction or infrastructure.
• Relevant business-administration or related qualification, or equivalent experience.
• Strong records-management and document-system experience, including InEight TeamBinder.
• Understanding of project processes, assurance requirements and effective document-control practices.

Responsibilities

• Maintain controlled registers, databases, correspondence and document workflows.
• Coordinate preparation, review, approval and distribution of design, as-built and project records.
• Check submissions against client and quality requirements.
• Manage versions, transmittals, confidentiality, storage and archiving across partner organisations.
• Train and coach project users in document-control systems and processes.

Skills

Document control

Records management

Project processes understanding

InEight TeamBinder

Education

Business administration qualification or equivalent experience

Tools

InEight TeamBinder

Job description

Job Description

About the Employer

Our client is an established engineering, construction and operations business delivering transport, building, water and other infrastructure works across Australia. Its multidisciplinary teams support the development and operation of assets used by local communities.

The Opportunity

Lead as-built document coordination and close-out for an infrastructure delivery team based in Albion.

Your Work

• Maintain controlled registers, databases, correspondence and document workflows.


• Coordinate preparation, review, approval and distribution of design, as-built and project records.


• Check submissions against client and quality requirements.


• Manage versions, transmittals, confidentiality, storage and archiving across partner organisations.


• Train and coach project users in document-control systems and processes.

Requirements

Skills, Education and Requirements

• Relevant business-administration or related qualification, or equivalent experience.


• Demonstrated document-control experience, preferably in construction or infrastructure.


• Strong records-management and document-system experience, including InEight TeamBinder.


• Understanding of project processes, assurance requirements and effective document-control practices.

Benefits

Why Join?

• Competitive remuneration, salary continuance and salary-packaging options.


• Technical and leadership development and clear opportunities to build your career.


• Employee wellbeing support and an inclusive workplace.


• Up to 18 weeks paid parental leave, subject to eligibility.


• Flexible arrangements are considered within operational and project requirements.

Requirements

Skills, Education and Requirements

• Relevant business-administration or related qualification, or equivalent experience.


• Demonstrated document-control experience, preferably in construction or infrastructure.


• Strong records-management and document-system experience, including InEight TeamBinder.


• Understanding of project processes, assurance requirements and effective document-control practices.