Document Controller

SICE ANZ; Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid working arrangements

Up to 3 additional days of leave per年

Learning platform access

Novated leasing

Job summary

SICE ANZ is seeking a Corporate and Project Document Controller to safeguard the accuracy, quality, and integrity of information across corporate and project documentation. You will manage documentation throughout mobilization to close-out, aligning with client requirements and project schedules.

You will work with SharePoint, InEight Document and other platforms, coordinating reviews and approvals, maintaining registers, and driving continuous improvement in document control processes across

Qualifications

• Experience in document control or records management within project-based environments.
• Formal qualifications or training in document, records or information management.
• Experience with project documentation, lifecycle and approvals.

Responsibilities

• Maintain corporate and project document registers and repositories.
• Coordinate document reviews, approvals and submissions with stakeholders.
• Monitor deliverables and deadlines and follow up on outstanding actions.
• Manage document versions and records to keep information current and traceable.
• Administer SharePoint, Confluence and InEight Document systems.
• Conduct quality checks for compliance across project and corporate docs.
• Support records management, archiving and best practices.
• Assist with start-up, handover and close-out documentation activities.

Skills

Document control

Records management

Stakeholder coordination

Microsoft 365

Document lifecycle

Education

Formal qualifications in information management

Tools

SharePoint

InEight Document

Aconex

Procore

Confluence

Job description

Join our SICE ANZ team as a Corporate and Project Document Controller and play a key role in ensuring the accuracy, quality and integrity of information across our business and projects.

In this dynamic role, you will be responsible for managing corporate and project documentation throughout its lifecycle, supporting teams from project mobilisation through to delivery and close-out.

You'll work closely with a range of stakeholders to coordinate document reviews, approvals and submissions, while maintaining document registers, repositories and compliance standards.

This is an excellent opportunity for a detail-oriented professional who enjoys creating structure, improving processes and contributing to the successful delivery of projects. You'll have the chance to make a real impact by supporting continuous improvement initiatives and helping drive consistency across document control systems, practices and procedures.

Responsibilities

• Maintain accurate and organised corporate and project document registers and repositories.
• Coordinate document reviews, approvals and submissions, ensuring compliance with project and client requirements.
• Monitor document deliverables and deadlines, proactively following up on outstanding actions.
• Manage document versions, revisions and records to ensure information remains current and traceable.
• Administer document management systems such as SharePoint, Confluence and InEight Document.
• Conduct quality and compliance checks across project and corporate documentation.
• Support records management, archiving and document control best practices across the business.
• Contribute to the continuous improvement of document control systems, processes and standards.
• Support project start-up, handover and close-out documentation activities.
• Coordinate document control requirements for audits and compliance reviews.
• Monitor document status and follow up on outstanding approvals and submissions.
• Maintain document control procedures, templates and standards.
• Provide guidance and training on document management systems and processes.
• Support continuous improvement of document control systems and workflows.
• Partner with project and corporate teams to ensure effective document and records management.
• Assist with other document control activities as required to support business operations.

What You'll Bring

• Experience in document control, records management or a similar role within a project-based environment.
• Strong knowledge of document management principles, including document lifecycle, version control, approvals and records management.
• Experience using document management systems and collaboration platforms, such as SharePoint, Microsoft 365, InEight, Aconex, Procore or similar.
• Excellent organisational skills, attention to detail and the ability to manage competing priorities and deadlines.
• Strong communication skills and the ability to work effectively with a wide range of stakeholders.
• Proficiency in Microsoft Office, particularly Word and Excel.
• A proactive approach, strong problem-solving skills and a commitment to continuous improvement.
• Experience in infrastructure, engineering, construction or other project-based industries.
• Formal qualifications or training in document, records or information management.
• Experience working with client, contractual, quality or compliance-driven documentation requirements.

What's on offer

• Be part of large scale infrastructure projects.
• A collaborative, supportive and diverse work environment where everyone has the chance to make a difference.
• Hybrid working arrangements
• Enjoy a range of benefits including up to 3 additional days of leave per year, access to a learning platform for personal and professional growth, novated leasing, coaching and wellbeing support through our EAP, and much more!

SICE ANZ is an Equal Opportunity Employer, inviting you to join an organisation dedicated to fostering a diverse, inclusive, and collaborative working environment. We actively encourage applications from women, individuals of Aboriginal and Torres Strait Islander descent, and those from diverse backgrounds. Your unique perspectives contribute to our collective strength. Be part of a team that values and celebrates diversity –

Due to the high volume of applications received, only successful candidates will be contacted. We apologise for the inconvenience.

Unsolicited applications from recruitment agencies will not be accepted.