Senior Document Controller – Defence Projects Lead

Civmec; Cockburn; On-site; AUD 95,000 - 125,000; Full time

Job summary

Civmec Defence Industries is seeking a Senior Document Controller to join our team in Henderson, Western Australia, supporting major defence projects including SEA1180. This role requires mentoring a team of Document Controllers and ensuring the integrity of critical project documentation within a regulated Defence environment.

You will deputise for the lead, manage workflows, maintain registers and DMS, and collaborate with project teams, clients and external stakeholders to ensure compliance

Qualifications

• Minimum 5 years experience in Document Control or Records Management
• Experience leading or mentoring document controllers
• Strong knowledge of electronic DMS
• Advanced MS Office skills, including intermediate Excel
• Experience managing controlled documentation, revisions, change processes, and audits
• Excellent communication and stakeholder engagement
• Attention to detail and ability to meet deadlines
• Australian Citizenship and Baseline Security Clearance eligibility

Responsibilities

• Support and deputise for the lead document controller
• Coordinate workloads across the document control team
• Manage document workflows, revisions, transmittals, distribution, retrieval, and archiving
• Maintain project registers and DMS with accurate documentation
• Train and mentor document controllers and administration staff
• Monitor compliance with procedures, defence standards, and client requirements
• Assist with audits, reporting, and continuous improvement
• Collaborate with project teams, clients, and external stakeholders

Skills

Document Control

Stakeholder Engagement

Attention to Detail

Deadline Driven

Communication

Problem-Solving

Audits

Tools

Electronic Document Management System (DMS)

Microsoft Office

Excel (Intermediate)

Job description

Civmec Defence Industries is seeking a Senior Document Controller to join our team in Henderson, Western Australia, supporting major defence projects including SEA1180. This role requires mentoring a team of Document Controllers and ensuring the integrity of critical project documentation within a regulated Defence environment.

You will deputise for the lead, manage workflows, maintain registers and DMS, and collaborate with project teams, clients and external stakeholders to ensure compliance