Senior Document Controller

Harrison McMillan Pty Ltd; Adelaide; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible working arrangements

9-day fortnight

Collaborative team environment

Job summary

Harrison McMillan Pty Ltd in Adelaide is seeking a Senior Document Controller to oversee document governance for major defence infrastructure projects. This role demands strong Aconex capabilities, document accuracy, and compliance within a structured, high-stakes environment. You will manage workflows and support a collaborative team. Only Australian citizens need apply due to security clearance. Flexible arrangements, including a 9-day fortnight, are offered.

Qualifications

• Experience in large-scale infrastructure, engineering, or defence environments.
• Calm under pressure and highly methodical.
• Ability to manage high volume workflows with accuracy.

Responsibilities

• Own document control governance across major defence infrastructure programs.
• Manage workflows, transmittals, and submissions.
• Maintain document registers and version control integrity.
• Ensure compliance with governance and audit requirements.

Skills

Document governance

Accuracy and compliance

Stakeholder engagement

Aconex experience

Workflow management

Job description

About the Company

Australian Naval Infrastructure (ANI) plays a critical role in supporting Australia’s naval shipbuilding enterprise and managing nationally significant defence infrastructure. Based in Adelaide, ANI is responsible for delivering and managing infrastructure that supports the long-term development of Australia’s naval capability. This is an opportunity to join a high performing project and infrastructure environment supporting nationally significant defence programs.

Role Overview

This is a senior level Document Controller role operating at the centre of major defence infrastructure delivery. You will take ownership of document control systems and workflows, ensuring complete accuracy, traceability, and compliance across all project documentation. This is not a transactional role, it is a governance focused position where your control of information directly supports program delivery and assurance.

You will work across multiple stakeholders in a structured, high accountability environment where precision and discipline are essential. You will be operating in a fast paced, high-volume environment, managing multiple workflows and stakeholders concurrently while working to tight project timeframes. This is an opportunity to join a growing, well-structured team where you contribute to process improvement and play a key role in supporting major project delivery.

About the Person

You are an established Document Controller with strong experience in large scale infrastructure, engineering, or defence environments. You are confident operating within structured systems and understand the importance of strict process adherence in regulated project settings. You are calm under pressure, highly methodical, and trusted to operate effectively in complex, high volume environments. You ideally bring strong Aconex capability and are comfortable being the “gatekeeper” of accuracy, consistency, and compliance. You can step into an established environment and quickly get up to speed, operating with minimal direction.

Key Responsibilities

• Own document control governance across major defence infrastructure programs
• Manage workflows, transmittals, submissions, and structured review cycles
• Maintain document registers, numbering systems, and version control integrity
• Ensure compliance with strict governance, audit, and project assurance requirements
• Monitor and report on document status, workflow performance, and delivery progress
• Assist with onboarding and capability uplift of new users across the program
• Maintain discipline, accuracy, and consistency across all document control activity

Skills, Knowledge and Experience

• Australian citizenship is essential due to defence security requirements
• Experience within major infrastructure, engineering or construction projects is essential
• Strong Aconex (or equivalent) experience is highly regarded
• Strong exposure to complex, regulated project environments
• Deep understanding of document governance, compliance, and audit requirements
• Proven ability to manage high volume workflows with absolute accuracy
• Strong stakeholder engagement across technical and project delivery teams
• Confident working independently within structured environments
• Experience training or supporting electronic document management system users

Culture of the business

You will be joining a collaborative and high performing document control team, where individuals are trusted in their role while also contributing to the broader team. Whether that’s supporting others, onboarding new users or improving processes, there is a strong sense of shared responsibility.

The environment is structured with strong systems and established workflows, but also dynamic, with increasing project demands and the opportunity to be involved in continuous improvement initiatives.

Employees benefit from flexible working arrangements, including a 9-day fortnight, within a team that values accountability, transparency and getting the job done together.

Please note: Australian citizenship is required due to security clearance requirements.

Keen to learn more before applying? For further information, please contact Joanne Murtagh on 08 7100 3078 or Elena Bacon on 08 7092 1523, alternatively you can email [e-mail].

Please note – all applicant resumes must be submitted in Word format only.