Senior Document Controller – Defence Projects Lead

Civmec Construction & Engineering Pty Ltd; Cockburn; On-site; AUD 110,000 - 150,000; Full time

Benefits offered by this job

Accident and sickness insurance

Staff benefits scheme

Travel and lifestyle discounts

Job summary

Civmec Defence Industries is seeking a Senior Document Controller to join our Henderson team, supporting major Defence projects including SEA1180. You will lead a team of document controllers, ensure integrity of documentation, and uphold stringent security standards within a regulated Defence environment.

The role requires mentoring staff, managing workflows and audits, and collaborating with project teams, clients and stakeholders to maintain accurate records and compliance.

Qualifications

• Minimum 5 years experience in Document Control, Records Management, or a similar role.
• Experience leading or mentoring document controllers or administration teams.
• Strong knowledge of electronic document management systems (DMS).
• Advanced Microsoft Office skills, including intermediate Excel.
• Experience managing controlled documentation, revisions, change processes, and audit requirements.
• Excellent communication, stakeholder engagement, and problem-solving skills.
• High attention to detail and ability to work effectively to deadlines.
• Australian Citizenship is required due to Defence project requirements and Baseline Security Clearance eligibility.

Responsibilities

• Support and deputise for the lead document controller when required.
• Coordinate and allocate workloads across the document control team.
• Manage document workflows, revisions, transmittals, distribution, retrieval, and archiving.
• Maintain project registers and document management systems, ensuring accuracy and compliance.
• Populate and administer document management systems with contractual, technical, and production documentation.
• Train, mentor, and support document controllers and administration personnel.
• Monitor compliance with company procedures, defence standards, and client requirements.
• Assist with audits, reporting, and continuous improvement initiatives.
• Collaborate closely with project teams, clients, and external stakeholders.

Skills

MS Office

Excel

DMS

Leadership

Audits & Compliance

Communication

Attention to detail

Security clearance eligibility

Tools

DMS software

Job description

Civmec Defence Industries is seeking a Senior Document Controller to join our Henderson team, supporting major Defence projects including SEA1180. You will lead a team of document controllers, ensure integrity of documentation, and uphold stringent security standards within a regulated Defence environment.

The role requires mentoring staff, managing workflows and audits, and collaborating with project teams, clients and stakeholders to maintain accurate records and compliance.