Senior Document Controller

Civmec Construction & Engineering Pty Ltd; Cockburn; On-site; AUD 110,000 - 150,000; Full time

Benefits offered by this job

Accident and sickness insurance

Staff benefits scheme

Travel and lifestyle discounts

Job summary

Civmec Defence Industries is seeking a Senior Document Controller to join our Henderson team, supporting major Defence projects including SEA1180. You will lead a team of document controllers, ensure integrity of documentation, and uphold stringent security standards within a regulated Defence environment.

The role requires mentoring staff, managing workflows and audits, and collaborating with project teams, clients and stakeholders to maintain accurate records and compliance.

Qualifications

• Minimum 5 years experience in Document Control, Records Management, or a similar role.
• Experience leading or mentoring document controllers or administration teams.
• Strong knowledge of electronic document management systems (DMS).
• Advanced Microsoft Office skills, including intermediate Excel.
• Experience managing controlled documentation, revisions, change processes, and audit requirements.
• Excellent communication, stakeholder engagement, and problem-solving skills.
• High attention to detail and ability to work effectively to deadlines.
• Australian Citizenship is required due to Defence project requirements and Baseline Security Clearance eligibility.

Responsibilities

• Support and deputise for the lead document controller when required.
• Coordinate and allocate workloads across the document control team.
• Manage document workflows, revisions, transmittals, distribution, retrieval, and archiving.
• Maintain project registers and document management systems, ensuring accuracy and compliance.
• Populate and administer document management systems with contractual, technical, and production documentation.
• Train, mentor, and support document controllers and administration personnel.
• Monitor compliance with company procedures, defence standards, and client requirements.
• Assist with audits, reporting, and continuous improvement initiatives.
• Collaborate closely with project teams, clients, and external stakeholders.

Skills

MS Office

Excel

DMS

Leadership

Audits & Compliance

Communication

Attention to detail

Security clearance eligibility

Tools

DMS software

Job description

Civmec Defence Industries (CDI) is a wholly owned subsidiary of Civmec Limited, an Australian-owned, integrated, multidisciplinary heavy engineering and construction services provider. CDI is committed to strengthening Australia’s sovereign defence capability through advanced manufacturing, fabrication, and construction services. As the prime contractor delivering the Offshore Patrol Vessel (OPV) program for the Commonwealth of Australia, CDI plays a pivotal role in supporting national defence infrastructure. Backed by Civmec’s broad expertise across the energy, resources, infrastructure, marine, and defence sectors, CDI offers diverse career opportunities and the chance to contribute to landmark projects within a dynamic and future-focused industry.

Join the Civmec Team

Civmec Defence Industries is seeking an experienced Senior Document Controller to join our team in Henderson, supporting major Defence projects, including the SEA1180 program.

This is an opportunity to play a key role in ensuring the integrity, accuracy, and compliance of critical project documentation while leading and mentoring a team of Document Controllers within a highly regulated Defence environment.

The Role

• Support and deputise for the lead document controller when required.
• Coordinate and allocate workloads across the document control team.
• Manage document workflows, revisions, transmittals, distribution, retrieval, and archiving.
• Maintain project registers and document management systems, ensuring accuracy and compliance.
• Populate and administer document management systems with contractual, technical, and production documentation.
• Train, mentor, and support document controllers and administration personnel.
• Monitor compliance with company procedures, defence standards, and client requirements.
• Assist with audits, reporting, and continuous improvement initiatives.
• Collaborate closely with project teams, clients, and external stakeholders.

About You

• Minimum 5 years experience in Document Control, Records Management, or a similar role.
• Experience leading or mentoring Document Controllers or administration teams.
• Strong knowledge of electronic document management systems (DMS).
• Advanced microsoft office skills, including intermediate excel.
• Experience managing controlled documentation, revisions, change processes, and audit requirements.
• Excellent communication, stakeholder engagement, and problem-solving skills.
• High attention to detail and ability to work effectively to deadlines.
• Australian Citizenship is required due to Defence project requirements. Due to the Security Clearance required for this position, applicants must be an Australian Citizen and eligible to obtain and uphold a Baseline Security Clearance through the Australian Department of Defence.

At Civmec, we offer an inclusive workplace built on family values, with a ‘Never Assume’ culture, sustained by our experienced and supportive management team. We believe our workforce is our greatest asset, and that’s why we provide an environment rich in career development opportunities to upskill and develop professionally. Our generous Reward and Recognition scheme recognises employees that go the extra mile. Our staff benefits scheme gives you access to accident and sickness insurance, and a range of travel, entertainment, vehicle and lifestyle discounts.

Civmec is an equal opportunity employer and encourages applications from Aboriginal and Torres Strait Islanders. Defence force experience is desirable, and veterans are encouraged to apply. We respectfully request no agency submissions. Follow us on LinkedIn, Facebook and Instagram for news, updates and career opportunities!