Senior Administration Manager

Caulfield Grammar School; Saint Kilda Junction; On-site; AUD 100,000 - 150,000; Full time

Benefits offered by this job

Competitive base salary + 13% superann

Professional development

Free onsite parking

Health & wellbeing activities

Employee Assistance Program

Job summary

Caulfield Grammar School is seeking a Senior Administration Manager to lead the administration team at Caulfield Campus. The role oversees daily operations, supports the Deputy Head of Campus - Head of Operations, and drives efficient systems and procedures across the campus.

The position is permanent and full-time, commencing January 2027. It requires strategic leadership, strong stakeholder management and robust organisational capabilities to deliver high-quality administrative services.

Qualifications

• Demonstrated experience leading and managing administrative teams.
• Strong organisational, planning and prioritisation skills.
• Proven ability to manage multiple competing priorities in a complex environment.
• Highly developed interpersonal and stakeholder management skills.
• Strong problem-solving and decision-making capability.
• Experience managing administrative systems, processes and service delivery.
• High level written and verbal communication skills.
• Advanced proficiency in Microsoft Office and administrative management systems.

Responsibilities

• Lead, support and develop the administration team, including Personal Assistants, Campus Reception and Campus Administration Staff.
• Ensure team members have clear role expectations, appropriate workload allocation and are focused on priority activities throughout term and yearly priorities.
• Manage and support the team with competing demands to maintain service excellence to designated client groups.
• Conduct regular one-on-one and team meetings, monitor priorities and assist with triage and workload management to meet objectives.
• Provide high-level administrative and operational support to the Deputy Head of Campus - Head of Operations.
• Contribute to operational planning and implementation of campus initiatives, assemblies and events, including excursion and incursion management.
• Oversee campus procurement and resource management, as well as purchasing requirements.
• Prepare reports, correspondence and administrative documentation as required.
• Oversee the day-to-day operation of campus administration services.
• Ensure reception services are maintained at all times.
• Coordinate staffing arrangements, including lunch coverage, non-term time coverage and planned absences.
• Hold, or be willing to obtain prior to commencement, a valid Employment Working with Children Check (WWCC)

Skills

Team leadership

Organisational skills

Prioritisation

Stakeholder management

Problem solving

Administrative systems

Written & verbal communication

Microsoft Office proficiency

Tools

Microsoft Office

Job description

Caulfield Grammar School is an internationally recognised, independent, co-educational school committed to providing exceptional educational opportunities from Early Learning through to Year 12. With over 3700 students across4 campuses and our Student Experience Programs in Yarra Junction and Kakadu, Caulfield Grammar passionately strives to deliver innovative specialist educational programs enabling quality learning every day, in every experience, for every learner, for life.

The Roles

The Senior Administration Manager plays a pivotal role in the success of the Caulfield Campus, leading the delivery of high-quality administrative services that support the daily operations of the campus. Responsible for overseeing the administration function, this role provides leadership, guidance and development to a dedicated team including Personal Assistants, Campus Reception and Campus Administration staff, fostering a collaborative and service-focused culture.

Working closely with the Deputy Head of Campus - Head of Operations, the Senior Administration Manager coordinates key operational processes, events and administrative initiatives, ensuring systems, procedures and workflows are efficient, consistent and aligned to strategic priorities. This is a highly visible leadership role that drives operational excellence, strengthens stakeholder service delivery and contributes to the achievement of the campus's strategic and operational objectives.

This is a permanent, full-time opportunity commencing January 2027 at our Caulfield Campus.

Key Responsibilities

• Lead, support and develop the administration team, including Personal Assistants, Campus Reception and Campus Administration Staff.
• Ensure team members have clear role expectations, appropriate workload allocation and are focused on priority activities throughout the course of term and yearly cyclical activities/priorities.
• Manage and support the team with competing demands where necessary to maintain service excellence to designated client groups and areas.
• Conduct regular one-on-one and team meetings, monitor priorities and assist with triage and workload management to meet operational and strategic objectives.
• Provide high-level administrative and operational support to the Deputy Head of Campus - Head of Operations.
• Contribute to operational planning and implementation of campus initiatives, assemblies and events, including excursion and incursion management
• Oversee campus procurement and resource management, as well as purchasing requirements.
• Prepare reports, correspondence and administrative documentation as required.
• Oversee the day-to-day operation of campus administration services.
• Ensure reception services are maintained at all times.
• Coordinate staffing arrangements, including lunch coverage, non-term time coverage and planned absences.
• Hold, or be willing to obtain prior to commencement, a valid Employment Working with Children Check (WWCC)

Selection Criteria

• Demonstrated experience leading and managing administrative teams.
• Strong organisational, planning and prioritisation skills.
• Proven ability to manage multiple competing priorities in a complex environment.
• Highly developed interpersonal and stakeholder management skills.
• Strong problem-solving and decision-making capability.
• Experience managing administrative systems, processes and service delivery.
• High level written and verbal communication skills.
• Advanced proficiency in Microsoft Office and administrative management systems.

Why Caulfield Grammar School

Our culture is defined by the five values: Pursuing Excellence, Inspiring Creativity, Thriving Together, Embracing Diversity, and Living Wholeheartedly. These values guide the way we work together with passion and authenticity based on our guiding principle of a Mind for Life.

For more information about pursuing a career of excellence at Caulfield Grammar School, please visit our Employment Page.

• Competitive base and 13% Superannuation
• Continuous professional development opportunities
• Access to outstanding facilities and resources with free onsite parking
• Health & Wellbeing activities throughout the year
• Employee Assistance Program (EAP)

Enquiries:

**********@caulfieldgs.vic.edu.au