Campus Operations Leader — Administration & Service Excellence

Caulfield Grammar School; Saint Kilda Junction; On-site; AUD 100,000 - 150,000; Full time

Benefits offered by this job

Competitive base salary + 13% superann

Professional development

Free onsite parking

Health & wellbeing activities

Employee Assistance Program

Job summary

Caulfield Grammar School is seeking a Senior Administration Manager to lead the administration team at Caulfield Campus. The role oversees daily operations, supports the Deputy Head of Campus - Head of Operations, and drives efficient systems and procedures across the campus.

The position is permanent and full-time, commencing January 2027. It requires strategic leadership, strong stakeholder management and robust organisational capabilities to deliver high-quality administrative services.

Qualifications

• Demonstrated experience leading and managing administrative teams.
• Strong organisational, planning and prioritisation skills.
• Proven ability to manage multiple competing priorities in a complex environment.
• Highly developed interpersonal and stakeholder management skills.
• Strong problem-solving and decision-making capability.
• Experience managing administrative systems, processes and service delivery.
• High level written and verbal communication skills.
• Advanced proficiency in Microsoft Office and administrative management systems.

Responsibilities

• Lead, support and develop the administration team, including Personal Assistants, Campus Reception and Campus Administration Staff.
• Ensure team members have clear role expectations, appropriate workload allocation and are focused on priority activities throughout term and yearly priorities.
• Manage and support the team with competing demands to maintain service excellence to designated client groups.
• Conduct regular one-on-one and team meetings, monitor priorities and assist with triage and workload management to meet objectives.
• Provide high-level administrative and operational support to the Deputy Head of Campus - Head of Operations.
• Contribute to operational planning and implementation of campus initiatives, assemblies and events, including excursion and incursion management.
• Oversee campus procurement and resource management, as well as purchasing requirements.
• Prepare reports, correspondence and administrative documentation as required.
• Oversee the day-to-day operation of campus administration services.
• Ensure reception services are maintained at all times.
• Coordinate staffing arrangements, including lunch coverage, non-term time coverage and planned absences.
• Hold, or be willing to obtain prior to commencement, a valid Employment Working with Children Check (WWCC)

Skills

Team leadership

Organisational skills

Prioritisation

Stakeholder management

Problem solving

Administrative systems

Written & verbal communication

Microsoft Office proficiency

Tools

Microsoft Office

Job description

Caulfield Grammar School is seeking a Senior Administration Manager to lead the administration team at Caulfield Campus. The role oversees daily operations, supports the Deputy Head of Campus - Head of Operations, and drives efficient systems and procedures across the campus.

The position is permanent and full-time, commencing January 2027. It requires strategic leadership, strong stakeholder management and robust organisational capabilities to deliver high-quality administrative services.