Secondary School Operations & Calendar Coordinator

Redlands School; Sydney; On-site; AUD 85,000 - 110,000; Full time

Job summary

Redlands School in Sydney is seeking a calm, proactive Coordinator of Academic Administration for the Secondary School. The role focuses on managing the calendar, staff absences and class covers, and supporting academic and operational activities to keep the school organized and responsive.

You will work 7:15 am to 3:45 pm during term time plus five non-term weeks, collaborating with the Dean of Operations, Office Manager and cross-campus teams.

Qualifications

• Three to five years of experience in a high-volume administration or coordination role.
• Experience managing complex calendars, scheduling, rosters or casual staffing arrangements.
• Strong organisational skills, accuracy and sound judgement, particularly when responding to changing priorities.
• Excellent written and verbal communication skills, together with a welcoming and service-focused approach.
• Advanced proficiency across Microsoft 365, including Outlook, Teams, Excel, Word, PowerPoint and OneDrive.
• The confidence to work both independently and collaboratively, using initiative and taking accountability for outcomes.
• Professionalism and discretion when managing confidential or sensitive information.
• Resilience and flexibility, with the ability to make time-sensitive staffing decisions during the early morning period.
• Experience in a school or education environment will be highly regarded, along with familiarity with Edval, Pulse, Veracross or EdSmart.
• Experience supporting NAPLAN administration, student attendance, event coordination or school transport operations would also be advantageous.

Responsibilities

• Managing the Secondary School Event Calendar and maintaining accurate, timely and visible event information through the School portal.
• Identifying and resolving calendar, venue and resource clashes, while supporting alignment across campuses.
• Coordinating event requests, documentation and approvals, including permission slips, risk assessments and logistical requirements.
• Managing daily staff absences, class covers, supervision duties and room changes through Edval Daily.
• Coordinating the casual relief pool, confirming availability and supporting casual staff with the information they need for the school day.
• Maintaining accurate records relating to absences, covers, casual hours and compliance requirements.
• Supporting the scheduling and administration of NAPLAN, including staffing, student participation data, adjustments, room and device bookings, and catch-up sessions.
• Coordinating Secondary School photography days and liaising with internal teams, families and external providers.
• Supporting school transport administration and communication with students, families and transport providers.
• Staffing Secondary School Reception one day each week, providing a welcoming first point of contact and supporting student attendance processes.
• Providing broader administrative support for Secondary School events and operations as required.

Skills

Calendar management

Stakeholder coordination

Microsoft 365

Communication skills

Attention to detail

Tools

Edval

Pulse

Veracross

EdSmart

Microsoft 365

Job description

Redlands School in Sydney is seeking a calm, proactive Coordinator of Academic Administration for the Secondary School. The role focuses on managing the calendar, staff absences and class covers, and supporting academic and operational activities to keep the school organized and responsive.

You will work 7:15 am to 3:45 pm during term time plus five non-term weeks, collaborating with the Dean of Operations, Office Manager and cross-campus teams.