Administration Assistant - Pastoral Care

Redlands; Sydney; On-site; AUD 60,000 - 80,000; Full time

Job summary

Redlands in Sydney is seeking an experienced Administration Assistant to join the Student Wellbeing team. You will support Deans of Students across Years 7–12, coordinating wellbeing events and managing key administrative processes to enhance student wellbeing, belonging and personal growth.

The role involves coordinating activities, managing calendars, liaising with external providers, and ensuring smooth daily operations for students, parents and staff during the school year.

Qualifications

• Excellent verbal and written communication skills.
• Outstanding time management and organisational abilities.
• Experience coordinating events and managing complex schedules.
• Professionalism in handling confidential and sensitive matters.
• Ability to work collaboratively and adapt to change.
• Flexibility and willingness to support continuous improvement.
• Experience in student wellbeing programs or student services is highly regarded.

Responsibilities

• Coordinating student wellbeing activities, assemblies, and student-led events.
• Managing discipline processes and related communications.
• Supporting the counselling team with calendars and referrals.
• Organising student leadership programs and assemblies.
• Overseeing health-related school programs in partnership with authorities.
• Managing budgets, invoicing, and ordering pastoral supplies.
• Maintaining records and generating reports on wellbeing activities.
• Liaising with external providers and scheduling activities.

Skills

Verbal communication

Written communication

Time management

Discretion/confidentiality

Event coordination

Team collaboration

Job description

• Supporting Student Wellbeing in a collaborative, and inclusive school community.

About Redlands - Our School, Your New Workplace?

Redlands is a vibrant, independent, co-educational P-12 school located in Sydney. Known for dynamic, research-based teaching and a commitment to contemporary education, we aim to prepare students to be life-ready and to let their light shine. Founded in the Anglican tradition, our culture is grounded in strong values and a genuine commitment to people.
The following video highlights the experience of working at Redlands, from our most valuable asset, our people!

Professional Learning and Growth:

From day one, we invest in your development. Redlands offers:

• Individualised career growth pathways
• Coaching, peer mentoring and accreditation support
• Regular opportunities to lead and learn within and beyond the classroom
• Time and resources to pursue areas of passion and specialisation

About the Role

We are seeking an exceptional Administration Assistant to join our Student Wellbeing team. Supporting the Deans of Students across Years 7 to 12, this varied and rewarding role contributes to the delivery of programs and initiatives that enhance student wellbeing, belonging, leadership and personal growth.

The successful candidate will coordinate wellbeing events and workshops, work closely with external providers, support student leadership programs, manage key administrative processes, and help ensure a seamless experience for students, parents and staff throughout the school year.

Key responsibilities include:

Coordinating student wellbeing activities, assemblies, and student-led events.

• Managing discipline processes, including detentions, suspensions, and related communication.
• Supporting the counselling team with calendar management and referrals.
• Organising student leadership programs and assemblies.
• Overseeing the school's vaccination program in partnership with health authorities.
• Managing budgets, invoicing, and ordering pastoral supplies.
• Maintaining accurate records and generating reports related to student wellbeing and management.
• Liaising with external providers and scheduling activities in alignment with the school calendar.
• Ensuring clear communication with staff, parents, students, and the wider community.

This role:

• is full time working term time plus five (5) weeks of non-term time each year, and
• requires a proactive approach, exceptional organisational skills, and the ability to manage sensitive information with professionalism and discretion - Sound like a role for you?

About You

If you are an experienced administrator with a passion for student wellbeing and want to work as part of a team creating a positive school environment - then keep reading!

The successful candidate would have:

• Strong verbal and written communication skills, acting with tact and diplomacy.
• Excellent time management, attention to detail and organisational abilities.
• Professionalism in handling confidential and sensitive matters.
• A solution-focused mindset and the ability to remain calm under pressure.
• Experience coordinating events and managing complex schedules.
• Ability to work collaboratively and share information effectively.
• Professionalism in handling confidential and sensitive matters.
• Flexibility and a willingness to support change and continuous improvement.
• Experience in student wellbeing programs or student services within an educational setting, as this would be highly regarded.

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