Coordinator Of Academic Administration

Redlands School; Sydney; On-site; AUD 85,000 - 110,000; Full time

Job summary

Redlands School in Sydney is seeking a calm, proactive Coordinator of Academic Administration for the Secondary School. The role focuses on managing the calendar, staff absences and class covers, and supporting academic and operational activities to keep the school organized and responsive.

You will work 7:15 am to 3:45 pm during term time plus five non-term weeks, collaborating with the Dean of Operations, Office Manager and cross-campus teams.

Qualifications

• Three to five years of experience in a high-volume administration or coordination role.
• Experience managing complex calendars, scheduling, rosters or casual staffing arrangements.
• Strong organisational skills, accuracy and sound judgement, particularly when responding to changing priorities.
• Excellent written and verbal communication skills, together with a welcoming and service-focused approach.
• Advanced proficiency across Microsoft 365, including Outlook, Teams, Excel, Word, PowerPoint and OneDrive.
• The confidence to work both independently and collaboratively, using initiative and taking accountability for outcomes.
• Professionalism and discretion when managing confidential or sensitive information.
• Resilience and flexibility, with the ability to make time-sensitive staffing decisions during the early morning period.
• Experience in a school or education environment will be highly regarded, along with familiarity with Edval, Pulse, Veracross or EdSmart.
• Experience supporting NAPLAN administration, student attendance, event coordination or school transport operations would also be advantageous.

Responsibilities

• Managing the Secondary School Event Calendar and maintaining accurate, timely and visible event information through the School portal.
• Identifying and resolving calendar, venue and resource clashes, while supporting alignment across campuses.
• Coordinating event requests, documentation and approvals, including permission slips, risk assessments and logistical requirements.
• Managing daily staff absences, class covers, supervision duties and room changes through Edval Daily.
• Coordinating the casual relief pool, confirming availability and supporting casual staff with the information they need for the school day.
• Maintaining accurate records relating to absences, covers, casual hours and compliance requirements.
• Supporting the scheduling and administration of NAPLAN, including staffing, student participation data, adjustments, room and device bookings, and catch-up sessions.
• Coordinating Secondary School photography days and liaising with internal teams, families and external providers.
• Supporting school transport administration and communication with students, families and transport providers.
• Staffing Secondary School Reception one day each week, providing a welcoming first point of contact and supporting student attendance processes.
• Providing broader administrative support for Secondary School events and operations as required.

Skills

Calendar management

Stakeholder coordination

Microsoft 365

Communication skills

Attention to detail

Tools

Edval

Pulse

Veracross

EdSmart

Microsoft 365

Job description

• Full Time Permanent Ongoing Position
• Term 1 2027 Start
• Supportive, collaborative, and inclusive school community.

About Redlands - Our School, Your New Workplace?
Redlands is a vibrant, independent, co-educational P-12 school located in Sydney. Known for dynamic, research-based teaching and a commitment to contemporary education, we aim to prepare students to be life-ready and to let their light shine. Founded in the Anglican tradition, our culture is grounded in strong values and a genuine commitment to people.
The following video highlights the experience of working at Redlands, from our most valuable asset, our people!

Professional Learning and Growth:

From day one, we invest in your development. Redlands offers:

• Coaching, peer mentoring and accreditation support
• Regular opportunities to lead and learn within and beyond the classroom
• Time and resources to pursue areas of passion and specialisation

About the Role

Redlands is seeking an experienced and highly organised Coordinator of Academic Administration to support the smooth day-to-day operation of our Secondary School.
This is a varied and important coordination role with a strong focus on managing the Secondary School calendar, coordinating daily staff absences and class covers, and supporting key academic and operational activities. You will work closely with the Dean of Operations, Secondary School Office Manager and teams across the School to ensure information is accurate, priorities are aligned and daily operations run smoothly - As the Coordinator of Academic Administration, you will play a central role in keeping the Secondary School organised, connected and responsive.

The role works from 7.15 am to 3.45 pm during term time and is term time plus five non-term-time weeks, reflecting the early morning requirements of daily staffing and organisation.

Main responsibilities will include:

• Managing the Secondary School Event Calendar and maintaining accurate, timely and visible event information through the School portal.
• Identifying and resolving calendar, venue and resource clashes, while supporting alignment across campuses.
• Coordinating event requests, documentation and approvals, including permission slips, risk assessments and logistical requirements.
• Managing daily staff absences, class covers, supervision duties and room changes through Edval Daily.
• Coordinating the casual relief pool, confirming availability and supporting casual staff with the information they need for the school day.
• Maintaining accurate records relating to absences, covers, casual hours and compliance requirements.
• Supporting the scheduling and administration of NAPLAN, including staffing, student participation data, adjustments, room and device bookings, and catch-up sessions.
• Coordinating Secondary School photography days and liaising with internal teams, families and external providers.
• Supporting school transport administration and communication with students, families and transport providers.
• Staffing Secondary School Reception one day each week, providing a welcoming first point of contact and supporting student attendance processes.
• Providing broader administrative support for Secondary School events and operations as required.

About You

You are a calm, proactive and solutions-focused administrator who enjoys bringing structure to a busy environment. You can manage competing priorities without losing sight of the details and are comfortable making sound decisions when time is limited.

You will bring:

• Three to five years of experience in a high-volume administration or coordination role, ideally involving multiple stakeholders.
• Demonstrated experience managing complex calendars, scheduling, rosters or casual staffing arrangements.
• Strong organisational skills, accuracy and sound judgement, particularly when responding to changing priorities.
• Excellent written and verbal communication skills, together with a welcoming and service-focused approach.
• Advanced proficiency across Microsoft 365, including Outlook, Teams, Excel, Word, PowerPoint and OneDrive.
• The confidence to work both independently and collaboratively, using initiative and taking accountability for outcomes.
• Professionalism and discretion when managing confidential or sensitive information.
• Resilience and flexibility, with the ability to make time-sensitive staffing decisions during the early morning period.
• A current Working with Children Check and a strong commitment to child safeguarding, privacy and student wellbeing.
• Experience in a school or education environment will be highly regarded, along with familiarity with platforms such as Edval, Pulse, Veracross or EdSmart.
• Experience supporting NAPLAN administration, student attendance, event coordination or school transport operations would also be advantageous.

Why Join Redlands?

• This is an opportunity to contribute to the daily rhythm of a thriving school community in a role where thoughtful coordination and strong relationships make a visible difference.
• You will join a collaborative team and work closely with colleagues across Secondary School leadership, administration, teaching, facilities, technology, catering, transport, People and Culture, and payroll.
• If you are an experienced coordinator who thrives in a busy environment and takes pride in creating order, clarity and connection, we want to hear from you!