School Office Reception & Admin Support

Department of Education Victoria; Melbourne; On-site; AUD 60,000 - 75,000; Full time

Job summary

Department of Education Victoria – Malvern East VIC is seeking an Education Support Class staff member to assist with routine clerical and administrative tasks, support teaching staff, and help manage school office duties.

The role involves coordinating support staff and ensuring data accuracy, with opportunities for professional growth and involvement in student welfare programs within a Victorian public school setting.

Qualifications

• SC1 Demonstrated capacity to perform duties consistent with guidelines and frameworks, including coordinating and supporting others.
• SC2 Demonstrated capacity to work and collaborate with others in a team environment.
• SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
• SC4 Possess the technical knowledge and expertise relevant to the position.
• SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
• SC6 A commitment to professional learning and growth for both self and others.

Responsibilities

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records.
• Maintain and update office records, enrolment data, diary records, and basic written records.
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters).
• Coordinate the delivery of administrative services within the school.
• In consultation with the principal, determine and manage work priorities within the school office.

Skills

Coordination

Team collaboration

Effective communication

Technical knowledge

Advising staff

Professional learning

Education

Education support qualifications

Job description

Department of Education Victoria – Malvern East VIC is seeking an Education Support Class staff member to assist with routine clerical and administrative tasks, support teaching staff, and help manage school office duties.

The role involves coordinating support staff and ensuring data accuracy, with opportunities for professional growth and involvement in student welfare programs within a Victorian public school setting.