School Office Admin Support Specialist

Department of Education Victoria; Victoria; Presencial; AUD 60 000 - 70 000; Tempo integral

Resumo da oferta

Department of Education Victoria invites applications for an Education Support Officer role at a primary school level. The position involves routine clerical duties, data entry, record maintenance, and coordinating administrative functions under supervision.

It supports teaching staff while ensuring smooth school operations and student services. The role emphasises collaboration within a team, effective communication, and commitment to professional learning.

Qualificações

• SC1: Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
• SC2: Demonstrated capacity to work and collaborate with others in a team environment.
• SC3: Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
• SC4: Possess the technical knowledge and expertise relevant to the position.
• SC5: Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
• SC6: A commitment to professional learning and growth for both self and others.

Responsabilidades

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records.
• Maintain and update office records, enrolment data, diary records, and basic written records.
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters).
• Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
• Coordinate the delivery of administrative services within the school.
• In consultation with the principal, determine and manage work priorities within the school office.
• Develop and implement strategies to ensure effective administration procedures.
• Coordinate the implementation of requisitioning, purchasing and issuing procedures.
• Manage client reception and office operations.
• Liaise with school staff in regard to support requirements.
• Coordinate staff timetabling.
• Undertakes VASS and/or VET administration support.
• Supports the first aid facilities and assists in delivering first aid to students

Conhecimentos

Coordination

Teamwork

Communication

Technical knowledge

Advice to management

Professional learning

Descrição da oferta de emprego

Department of Education Victoria invites applications for an Education Support Officer role at a primary school level. The position involves routine clerical duties, data entry, record maintenance, and coordinating administrative functions under supervision.

It supports teaching staff while ensuring smooth school operations and student services. The role emphasises collaboration within a team, effective communication, and commitment to professional learning.