School Front Desk & Admin Support

Victorian Government; Melbourne; On-site; AUD 42,000 - 62,000; Full time

Job summary

The Victorian Government is seeking an Education Support staff member for Melbourne's southern suburbs. This ongoing full-time role is aligned with Education and training services and will support school operations under supervision, without teaching duties.

The position may involve coordinating education support staff and contributing to student programs. Applicants should be prepared to work with school teams, follow established guidelines, and participate in professional learning.

Qualifications

• Capable of using established guidelines and coordinating others.
• Team-oriented collaboration experience.
• Strong oral and written communication skills.
• Has technical knowledge relevant to the position.
• Can advise management and school staff in the area.
• Committed to ongoing professional learning and growth.

Responsibilities

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records.
• Maintain and update office records, enrolment data, diary records, and basic written records.
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters).
• Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
• Coordinate the delivery of administrative services within the school.
• In consultation with the principal, determine and manage work priorities within the school office.
• Develop and implement strategies to ensure effective administration procedures.
• Coordinate the implementation of requisitioning, purchasing and issuing procedures.
• Manage client reception and office operations.
• Liaise with school staff in regard to support requirements.
• Coordinate staff timetabling.
• Undertakes VASS and/or VET administration support.
• Supports the first aid facilities and assists in delivering first aid to students.

Job description

The Victorian Government is seeking an Education Support staff member for Melbourne's southern suburbs. This ongoing full-time role is aligned with Education and training services and will support school operations under supervision, without teaching duties.

The position may involve coordinating education support staff and contributing to student programs. Applicants should be prepared to work with school teams, follow established guidelines, and participate in professional learning.