School Finance & Administration Officer – Part-Time

Government schools; Melbourne; On-site; AUD 65,000 - 85,000; Full time

Job summary

Carlton Gardens Primary School in Melbourne seeks an Administration Finance Officer to join our School Office team. You will support finance processes, handle invoices, manage Compass and CASES21 records, and assist with daily administration for staff and students.

This role offers part-time consideration and a structured environment with clear targets, reporting to the Principal. You will collaborate with school teams to ensure accurate records, timely payments, and effective service delivery.

Qualifications

• Capacity to work in a team and collaborate with staff.
• Effective communication with stakeholders, orally and in writing.
• Commitment to professional learning and growth.
• Ability to provide advisory support to management and staff.
• Familiarity with school administrative guidelines and frameworks.

Responsibilities

• Support general school finance processes and administration.
• Process invoices, receipting payments, and assist with purchase orders.
• Manage and update CSEF applications.
• Manage Compass records and information, including camps and excursions.
• Provide reports such as Profit and Loss statements for camps and excursions.
• Coordinate requisitioning, purchasing and issuing procedures.
• Assist with community fundraising activities.
• Assist with daily student attendance and policy compliance.
• Determine work priorities with the Principal and School Office team.
• Provide general administrative and reception support to staff, students and families.
• Develop and implement efficient admin procedures within the school.
• Provide routine clerical support including phones, mail, and meetings.
• Maintain data in School IT systems, including Compass and CASES21.
• Maintain and update office records and enrolment data.
• Support internal and external communications per procedures.
• Source basic data to support administrative functions.
• Support first aid facilities and assist in first aid delivery.
• Complete other duties as directed by the Principal or delegate.

Skills

Team collaboration

Communication

Stakeholder liaison

Professional learning

Policy adherence

Tools

Compass

CASES21

Job description

Carlton Gardens Primary School in Melbourne seeks an Administration Finance Officer to join our School Office team. You will support finance processes, handle invoices, manage Compass and CASES21 records, and assist with daily administration for staff and students.

This role offers part-time consideration and a structured environment with clear targets, reporting to the Principal. You will collaborate with school teams to ensure accurate records, timely payments, and effective service delivery.