School Admin & Finance Assistant

Moorabbin Primary School; Melbourne; On-site; AUD 65,000 - 85,000; Full time

Job summary

Moorabbin Primary School is seeking an Administration officer in Melbourne to support finance, attendance and everyday school administration. The role involves processing invoices, updating Compass, and providing reception support for staff, students and families.

The position requires teamwork, effective communication, and familiarity with school IT systems. A commitment to professional growth is expected, with entry-level qualifications acceptable.

Qualifications

• Experience with school administrative processes and guidelines.
• Ability to handle invoices and purchase orders.
• Strong communication with staff, students and families.

Responsibilities

• Process invoices, receipt payments and assist with purchase orders.
• Support general school finance processes and administration.
• Manage and update Compass records and information.
• Assist with daily student attendance, including monitoring, follow-up and recording attendance information.
• Provide general administrative and reception support to staff, students and families.
• Manage and coordinate Contractor compliance.
• Provide routine clerical or other administrative support responsibilities including telephone, front office enquiries, mail deliveries, stock control, meetings organization, and initial paperwork processing.
• Maintain, enter and retrieve data from the school's IT systems, including student and staff records.
• Maintain and update office records, enrolment data, diary records, and basic written records.
• Coordinate the delivery of administrative services within the school.

Skills

Team collaboration

Communication skills

Attention to detail

Customer service

Education

Certificate in Office Administration

Experience in school administration (desirable)

Tools

Compass

School IT systems

Job description

Moorabbin Primary School is seeking an Administration officer in Melbourne to support finance, attendance and everyday school administration. The role involves processing invoices, updating Compass, and providing reception support for staff, students and families.

The position requires teamwork, effective communication, and familiarity with school IT systems. A commitment to professional growth is expected, with entry-level qualifications acceptable.