School Events & Admin Coordinator

Centre for Higher Education Studies; Melbourne; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible working arrangements

Public transport access

Job summary

The Centre for Higher Education Studies is seeking an Administration and Events Support Officer to deliver high-quality administrative, event coordination and operational support across CHES school events, meetings and programs. The role requires strong organisation, attention to detail and a professional customer-service mindset.

You will manage room bookings, support leadership, liaise with stakeholders and help maintain efficient systems while upholding a student-centered, professional school

Qualifications

• Relevant qualifications in administration, business, events management or a related field are desirable.
• Current Working with Children Check (Employee).
• Demonstrated commitment to child safety and wellbeing.
• Understanding of Victorian Government School operations, policies and procedures.

Responsibilities

• Provide comprehensive administrative support to school leadership and staff.
• Support reception and front-of-house services, responding to enquiries from students, parents, staff and visitors.
• Assist and support other administration roles
• Assist with coordination of room bookings, meeting logistics and visitor management processes.
• Coordinate the planning and delivery of school events, excursions, conferences, professional learning activities and community engagement events.
• Develop event schedules, run sheets and logistics plans including booking of travel and accommodation for staff
• Liaise with internal and external stakeholders, suppliers, venues and service providers.
• Coordinate event registrations, communications and attendee management.
• Arrange catering, equipment, audiovisual requirements and venue preparation.
• Process associated purchase orders and invoices.
• Provide on-site operational support during events and resolve issues as they arise.
• Strong interpersonal skills with the ability to engage effectively with diverse stakeholders
• Maintain effective communication with staff, partner organisations and external providers.
• Work with marketing officer to support preparation of promotional materials, event communications and school notices.
• Support the management of the school's online platforms and communication channels as required.
• Build positive working relationships with stakeholders and represent the school in a professional manner.

Skills

Administration

Event coordination

Customer service

Time management

Education

Administration qualification

Tools

Microsoft Office Suite

Outlook

Word

Excel

Teams

PowerPoint

Job description

The Centre for Higher Education Studies is seeking an Administration and Events Support Officer to deliver high-quality administrative, event coordination and operational support across CHES school events, meetings and programs. The role requires strong organisation, attention to detail and a professional customer-service mindset.

You will manage room bookings, support leadership, liaise with stakeholders and help maintain efficient systems while upholding a student-centered, professional school